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Finance Associate

Mott Haven Academy Charter School
New York, NY
  • Expired: June 28, 2022. Applications are no longer accepted.

Finance Associate Job Description

Our mission at The Mott Haven Academy Charter School is to empower children in a supportive educational environment while addressing and reducing the barriers to academic success through the integration of family support services with a rigorous, college-preparatory academic program.

We believe all children can learn, regardless of the challenges they face outside of school. At Haven Academy—the nation’s first school designed specifically for children navigating the foster care or child welfare systems—we bring that commitment to life by combining trauma-informed instruction, rigorous academics, and social-emotional curricula to support all our students.

The Finance Associate reports to our Chief Operating and Talent officer and works with our accounting consultants to support non-academic operations, ensuring compliance with applicable laws, regulations, and requirements outlined by GAAP, internal financial policies and procedures, and partner/funder agreements. The Finance Associate is responsible for the accounts payable process, vendor relationships, and the management of financial documentation including:

Accounts Payable and Bookkeeping

Contribute to the development of systems and procedures for bookkeeping management
Process all school accounts payable activity in a timely and accurate manner, including prepaid invoices and credit card charges
Responsible for data entry of all invoices in the accounts payable system ensuring accurate coding of the invoices to the proper account
Confirm that invoices have proper approval & supporting documents (contracts, purchase orders, packing slips) before entering the invoice into the accounts payable system
Reconcile monthly bank and credit card statements assuring that receipts and all other supporting documents are obtained
Maintain purchase orders, packing slips, credit card receipts, and documentation as outlined in policies
Respond in a timely manner to any questions related to closing the books

Financial Reporting and Budgeting

Draft documents and/or presentations as needed for monthly, quarterly, and annual reporting
Provide timely responses to inquiries pertaining to budget preparation
Support reporting and audit process by managing schedules and checklists

Collect and provide the information requested by the audit team
Appropriately tag all grant-related expenditures including grant-funded roles
Support asset management including accounting for all purchased equipment
Ensure that financial documents are securely stored and archived

Vendor Relationship Management

Maintain positive relationships with vendors by researching and responding to-vendor inquiries in a timely manner
Track and maintain vendor files including contracts and required W-9 documentation
Ensure compliance (W-9s received) with federal and state regulations, governing payment to vendors including companies or consultants
Prepare and distribute 1099s
Manage the purchasing process for the whole school, including setting up budgets on an annual basis


2 or more years of finance/accounting experience
Bachelor's degree required
Experience with accounting platforms/software such as Quickbooks and Anybill
Strong command of all Microsoft Office and Google Suite programs
Ability to prioritize and manage multiple obligations and initiatives, strong attention to detail and excellent time management
Outstanding communicator with clear and concise written and oral communication skills
Strong emotional intelligence and true ability to connect with people and interact with others with grace, competence, and warmth
Excellent organizational, interpersonal and problem-solving skills
Capacity to develop strong relationships based on trust, respect, effective communication, and common goals


Competitive Salary
401k Contribution Matching
Medical and Dental Benefits
Generous Leave Policy
Professional development
Family-style community meal program, including healthy breakfast and lunch
Tuition reimbursement available to qualifying team members

Mott Haven Academy Charter School


New York, NY


Finance and Insurance

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