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Executive Assistant Jr - 3 Years of Experience Required

Morgan Stanley
Boston, MA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Are you or anyone you know looking for the next step in your career? This may be the job for you! I am partnered with Morgan Stanley, a leading financial institution that helps governments, corporations, institutions and individuals around the world to achieve their financial goals. We are looking to hire a Executive Assistant to join our Boston, MA office to work onsite.


CDRR Executive Assistant - Role & Responsibilities 

  • Have daily calendar controlled to quickly answer questions (e.g., times, locations, attendees)
  • Understand at a high level rational/topic for meetings and ensure appropriate people are attending/invited
  • Proactively ensure appropriate briefings/preps are scheduled
  • Ensure materials are provided (and printed) prior to meetings and that and meeting locations are appropriate (e.g., video conference for anything HR-related, if not in person)
  • Proactively remind MD of significant dates and upcoming travel
  • Ensure coverage/deputy is provided when key team members are OOO or traveling (for direct reports and other key individuals)



  • Provide reminders/cues to ensure on-time for meetings
  • Ensure room, VC, or conference call set-up is ready and working properly prior to meeting
  • Preemptively ensure relevant material (including emails) for meetings are organized on Teams/OneNote
  • Ability to flawlessly manage virtual and in person meetings, including Zoom and screen shares
  • Work with the appropriate people to get email briefings before scheduled meetings
  • Travel – Team Support
  • Provide timely and accurate T&E process and proactively mitigate issues or approval delays
  • Ensure comprehensive travel itineraries
  • Assist with meeting and event planning during trips by coordinating with local contacts and other relevant parties


Events – Team Support

  • Manage CDRR/MD(s) calendar, ensuring accuracy, designated coverage, and highlighting key events
  • Arrange logistics, including booking rooms and coordinating with internal and external guest speakers, for CDRR hosted events (e.g., off-sites, open forums)


  • Provide seamless phone coverage (i.e., ensure back-up when away from desk or OOO)
  • Track / chase pre-trade and expense approvals, OBIs, PPM and DETRs (Daily Employee Trade Report)
  • Ensure personal appointments or travel do not conflict with business obligations
  • Support team with select Division-wide email and intranet communications
  • Ad hoc duties as necessary to support the Divisional COO team
  • Maintain inventory of office supplies and order as needed
  • Assist with various projects, as they arise
  • Liaison with building property management and Corporate Services department regarding office maintenance support such as furniture repair, lighting problems, kitchen appliance maintenance, etc.
  • Handle parking validations for guests


  • Minimum of 3 - 5 years’ experience in an Administrative Assistant role
  • Strong interpersonal, communication, analytical and organizational skills Must be a self-starter and team player with experience collaborating with global, virtual teams
  • Creative and resourceful mindset with the ability work independently with minimal oversight
  • Ability to manage sensitive, complex, and confidential information
  • Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures

Benefits can be opted in after 59 days of employment


Morgan Stanley


Boston, MA
02110 USA



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