Skip to Main Content
← Back to Jobs

Administrative Team Assistant Equity Research

Morgan Stanley New York, NY
  • Posted: February 07, 2020
  • Full-Time

 

Morgan Stanley's Institutional Securities Group (ISG) is a remarkably broad and diversified business. We provide institutions with almost every kind of financial product and service across the world's major markets. Whether you're interested in planning complex deals; trading on the moment-to-moment movements of the capital markets; analyzing the financial needs of a company or a wealthy family, Morgan Stanley is the place to be.

 

We are seeking an Administrative Team Assistant to join our Equity Research Division.

 

This individual will perform administrative duties for Equity Research analysts and their teams. Responsibilities include (but are not limited to) telephone coverage; heavy calendar management, arranging extensive global & local travel logistics; base line understanding of financial data


Requirements:
- Bachelor's Degree
- At least three years of experience in a fast-paced, professional environment
- Financial Services Experience a plus
- Excellent interpersonal skills
- Strong Computer and Internet Research Skills
- Experience with diary management, expense processing, and arranging travel and entertainment.  
- Flexibility
- Ability to multi task
- Client Service Oriented
- The ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters required.
- Project coordination a plus


Job Responsibilities:

- Working for 2 MD's and 2 Associates in the group with back-up to a senior MD with heavy responsibilities

- Maintain MD's calendars, schedule meetings and conference calls (internal) handle meeting conflicts and prioritize issues
- Coordinate all related conference rooms including, catering, audio/videoconference set up/webcasts
- Telephone coverage to include handling urgent/confidential calls with appropriate judgment/taking accurate phone messages/exercising proper phone etiquette/field phone calls

- Small amount of travel - maintain MD's and Associates travel profile, seek & manage approvals for travel, arrange flights, hotels, rental car, car service, currency exchange and prepare itineraries
- Prepare and submit all expense reports on a timely basis - including following up on discrepancies and missing receipts to maintain current balances specific to Corporate Amex
- Prepare ENC's, MSMERs and pay invoices through SMAART of Pay2Procure

- Navigate Firm's resources, interface with various departments
- Provide backup support for colleague during vacation/sick days
- Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

- Be comfortable handling sensitive data/content  

Required Skills and Personal Attributes:
- Must have excellent (verbal & writing) communication skills,  good judgment, and problem-solving skills
- Strong attention to detail as well as solid organization/time management skills
- Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Flexible to handle new responsibilities as group grows dynamically*LI-N


Morgan Stanley

Address

New York, NY
USA

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

What email should we contact you at once we get salary info from the hiring manager?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

Our qualification feature is only available to registered members - what email address would you like for us to keep on file?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.