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Executive Assistant

Monument Staffing
Boston, MA
Expired: September 15, 2023 Applications are no longer accepted.
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Client seeking a highly motivated and detail-oriented Executive Assistant to provide exceptional support to the senior management team at our dynamic venture capital firm located in Downtown Boston. The successful candidate will be a proactive and professional individual capable of handling multiple tasks with efficiency and confidentiality. As an Executive Assistant, you will play a crucial role in streamlining operations, maintaining communication, and ensuring the smooth functioning of our fast-paced and innovative work environment.


Calendar and Meeting Management:

  • Maintain the executives' calendars, schedule appointments, and coordinate meetings, both internal and external.
  • Prepare meeting agendas, collate relevant materials, and distribute documents as necessary.
  • Remind and ensure timely attendance for important events, conferences, and key deadlines.

Communication and Correspondence:

  • Manage all incoming and outgoing communications on behalf of the senior management team.
  • Draft, edit, and proofread emails, reports, presentations, and other business documents as required.
  • Handle phone calls, take messages, and direct inquiries to appropriate parties.

Travel Arrangements:

  • Arrange complex domestic and international travel itineraries for executives and visiting clients/investors.
  • Coordinate travel logistics, including transportation, accommodation, and visa processing when necessary.

Administrative Support:

  • Maintain files, records, and databases in an organized and accessible manner.
  • Process expense reports, reimbursements, and handle other administrative tasks as needed.
  • Assist with the preparation of financial reports and presentations.

Project Coordination:

  • Collaborate with various teams to facilitate smooth project execution.
  • Track project progress, deadlines, and deliverables, ensuring adherence to timelines.
  • Assist in preparing project-related documentation and presentations.

Confidentiality and Discretion:

  • Handle sensitive and confidential information with utmost discretion and professionalism.
  • Safeguard sensitive documents and ensure data privacy compliance.

Office Management:

  • Manage office supplies and maintain an efficient working environment.
  • Help coordinate office events, team-building activities, and internal meetings.

Relationship Management:

  • Build and maintain positive relationships with internal staff and external stakeholders.
  • Provide excellent customer service to clients, investors, and partners.


  • Bachelor's degree or equivalent experience preferred.
  • Proven experience as an Executive Assistant or similar role supporting C-level executives or senior management.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to work independently with minimal supervision.
  • Discretion and confidentiality in handling sensitive information.
  • A proactive and resourceful mindset, with problem-solving capabilities.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.
  • Knowledge of the venture capital industry is a plus but not mandatory.


Monument Staffing

Boston, MA
02298 USA



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