Office Manager

Monument Realty is seeking a detail-oriented individual with an interest in commercial real estate to join our team as Office Manager. Since 1998, Monument Realty’s successes have differentiated us in the market - a bold vision, innovative thinking, and a smart approach to addressing the complexities of a fast moving, demanding business. Our portfolio includes commercial office, hotel, retail, and residential projects - many of which have earned industry awards and accolades. Today our portfolio includes more than six million square feet of Class A office space, 4,500 residential units, and a number of hotel properties with a total market value of nearly $6 billion.

General Purpose – Office Manager

Responsible for the organization and coordination of office operations and resources to facilitate organizational effectiveness and efficiency.

Main Job Duties and Responsibilities

• assist in the planning and coordination of company events and meetings
• assist in various departmental assignments, i.e. Marketing, Property Management, Development, etc.
• organize orientation and training of new staff members
• ensure filing systems are maintained and current
• establish and monitor procedures for record keeping
• design and implement office policies and procedures
• oversee adherence to office policies and procedures
• implement procedural changes to improve operational efficiency
• co-ordinate schedules, appointments and bookings
• monitor and maintain office supplies inventory
• review and approve office supply acquisitions
• handle customer inquiries and complaints
• maintain a safe and secure working environment
• provide administrative assistance to the management team
• coordinate with the corporate IT provider for IT services

 Education and Experience

• business degree or equivalent preferred
• high school diploma with a number of years administrative experience
• knowledge of accounting, data and administrative management practices and procedures
• knowledge of clerical practices and procedures
• knowledge of human resources management practices and procedures
• computer skills and knowledge of office software packages
• prior commercial real estate industry experience preferred

Key Skills and Competencies

• communication skills
• problem analysis and assessment
• judgment and problem solving
• decision making
• planning and organizing
• work and time management
• attention to detail and high level of accuracy
• information gathering and monitoring
• initiative
• integrity
• adaptability
• teamwork and collaboration