GENERAL JOB DESCRIPTION
Job Title: Preschool Case file Manager
Reports to: Program Director, Administrator
FLSA Status: Non-exemt
General Job Description Summary
Under the direction of an Administrator and Program Director, shall follow Title V & 22 regulations in determining eligibility of families for the State Preschool funded programs and all work required to enroll eligible children into the program, filing, updating, recertifying and all other work related to managing such files. Determining accuracy and completeness of files will be important. Candidate shall be attending on-the-job training and on-going training as needed and train new staff and site supervisors as necessary to maintain compliance. May need to work with administrator and/or program director in preparation of audits and other office related tasks and responsibilities. May need to help out in classroom from time to time or as needed to assist staff during low staff ratios, preparation for special programing or other need.
Minimum High School Diploma. A.A. or A.S. Degree preferred. Child Development educational courses a plus.
KNOWLEDGE, EXPERIENCE & SKILLS:
Knowledge of office management and case file management. Good organizational and planning skills. Good communication skills in English both vocal and written, and basic math operations are required. Relates well to others and has positive and friendly personality, outlook and demeanor. Computer software literate, Microsoft office and other Windows based software operations. Problem solving and creative skill a plus. Record-keeping techniques, documentation as required. File auditing skills a plus. Bilingual a plus.
OTHER NOTEWORTHY CHARACTERISTICS:
Complete work with many interruptions.
Meet schedules and time lines.
Understand and follow oral and written directions.
Work cooperatively and effectively with families and other staff.
Work with a variety of computer software programs.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS:
Must be able to lift and/or move 25-50 lb boxes, stand, walk, bend without strain or hesitation. Often required to sit at desk for periods of time, stand, reach with hands and arms; stoop, kneel, crouch, bend or squat.
WORK HOURS: Average 4 to 8 hrs./day depending on assigned schedule.