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Real Estate Specialist

Montana State University Bozeman, MT
  • Expired: over a month ago. Applications are no longer accepted.
Position Details

Position Information

Announcement Number
STAFF - VA - 19379

For questions regarding this position, please contact:

Kathy Jahnke at 406-994-6774 or

Classification Title
Facilities Manager

Working Title
Real Estate Specialist

Brief Position Overview

University Services at Montana State University is seeking a Real Estate Specialist to perform skilled work in the areas of real estate transactions, reviewing leases, tracking taxes, managing leased buildings and antennas, and preparing general reports.

Position Number

Campus Planning, Design & Construction

University Services

Appointment Type

Contract Term
Fiscal Year


If other, specify From date

If other, specify End date


Union Affiliation


Benefits Eligible

Minimum $28.85 - commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact

Contract Type
Classified Salary

If other, please specify

Recruitment Type

Position Details

General Statement

Campus Planning, Design and Construction (CPDC) is charged with the responsible stewardship of campus resources including analyzing current and potential university space resources to ensure such spaces are utilized to support the University's Mission. CPDC is the primary office to ensure departments are stewards of campus space including meeting target space guidelines and utilization rates. The Real Estate Specialist will be responsible for managing real estate transactions relating to campus spaces resources including reviewing leases, administering Memorandums of Understanding, tracking taxes, exemptions, assessments and payments related to leased facilities.

Duties and Responsibilities

+ Administer, coordinate and manage real estate processes for the University.

+ Manage real estate transactions to include acquisitions, sales, disposals, leases, gifts, donations, facility use agreements and related real estate activities.

+ Research, identify, recommend and prepare documentation and presentations of real estate opportunities.

+ Analyze and research all University real estate issues; coordinate information internally with related colleges, campuses, and/or internal departments.

+ Coordinate with the MSU Alumni Foundation regarding real estate transactions related to University acquired, sold and leased properties.

+ Research, obtain and distribute tax documents, tax maps, and deed information as needed to provide others with accurate and current real estate information.

+ Assist with negotiating lease contracts and comparable agreements, and coordinate related processes on behalf of all University locations.

+ Lead, arrange and complete necessary legal reviews and establish working relationships with University's legal counsel, Risk Management and all other related due diligence processes including Montana DNRC audits.

+ Build, maintain and update databases; generate established reports in timely manner.

+ Process various agreements and prepare for University distribution.

+ Respond to and direct service calls to the proper entity to provide service as required for all properties.

+ Manage leased buildings such as assigning keys and access codes and other duties as assigned.

+ Interact with contractors, legal counsel, risk management representatives, environmental consultants, surveyors, landlords, tenants and State of Montana DNRC, DOR and DOL.

+ Serve as member of committees; attend meetings, as needed, to represent the University in real estate matters.

+ Create, improve and validate existing processes including due diligence processes, legal reviews, constitute and administrative communication systems, compilation of input, recommendations for actions or follow up on each real estate transaction.

+ Participate in strategic, capital and master planning endeavors to provide input and guidance on related real estate plans and potential projects.

+ Participate with professional organizations and university real estate groups.

+ Lead special projects as assigned.

Required Qualifications - Experience, Education, Knowledge & Skills

+ Bachelor's degree in real estate, business administration, or related field, or an equivalent combination of relevant education and experience.

+ Demonstrated competence in complex real estate practices and transactions.

+ Demonstrated experience working for an educational institution or public agency.

Preferred Qualifications - Experience, Education, Knowledge & Skills

+ Real estate agent or broker license.

+ Master degree in Business Administration or Real Estate Development.

+ Demonstrated experience participating in strategic, capital and master planning endeavors to provide input and guidance on related real estate plans and potential projects.

+ Demonstrated experience using real estate software to organize real estate transactions and documents.

The Successful Candidate Will

+ Consistently exercise initiative and good judgment while prioritizing workload to meet deadlines with minimal supervision.

+ Exercise adaptability to changing priorities and schedules.

+ Establish effective working relations as a team member.

+ Work effectively with multiple departments across campus.

+ Use Microsoft Office (Excel, Word, Project, Access, and Outlook) and other relevant software.

+ Communicate effectively both verbally and in writing with a variety of audiences including the ability to interpret, explain, and communicate detailed information with all levels of personnel internal and external to the organization.

+ Respond in a timely manner to University officials.

+ Maintain confidentiality of records and information.

+ Represent the department and MSU to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

Posting Detail Information

Number of Vacancies

Desired Start Date
Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 28, 2019; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual's race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran's status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .

Montana State University


Bozeman, MT