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Project Manager Estimator

Mitchell General Contractors, Inc.
Phoenix, AZ
  • Posted: 15 days ago
  • Full-Time
  • Benefits: life insurance, medical, 401k, dental,
Job Description

Project Manager

Plan, direct, estimate, manage and coordinate all essential functions of multiple commercial construction projects. This includes purchasing, subcontracting, change order/budget tracking and coordination of office and field activities from conception to completion of the project. Oversee the superintendent who manage the daily details of their specific project.

  • Be the main point of contact and liaison between the Owner, Landlord, Architect and Superintendent.

  • Represent Mitchell General Contractors, Inc. & MTI Construction professionally and positively at all times with clients, property owners, trades, vendors, superintendents and city officials.

  • Provide accurate and effective pre-construction services for both the Client and Architect as follows:

    • Provide accurate site surveys with photos and pertinent site information

    • Provide accurate preliminary budgets

    • Work with Architect, Owner and Landlord to clearly understand scope of project and how it affects initial designs and site impact

    • Coordinate permit expediting either through Mitchell or a third party as needed

  • Maintain and expand a solid base of Sub-Contractors that are qualified for the size and scope of our projects.

  • Study and clearly understand the contract documents and site conditions of each project that you are bidding.

  • Clarify any ambiguities with Owner or Architect prior to submitting a proposal.

  • Estimate assigned projects using multiple qualified Sub-Contractors in that area.

  • Get landlord rules, regulations, and required Sub-Contractors in order to include all necessary trades.

  • Get the Landlord’s work letter from the Client so all trades are aware of their scope during the bid process.

  • Work with Client/Rep. through the bid negotiation process and contracting the project.

  • Once awarded a project:

    • Assign supervision

    • Create Superintendent job file

    • Create an accurate schedule for Superintendent. Distribute to all trades and vendors.

    • Ensure that you have the most current construction documents and be sure to provide the Superintendent with a “construction set”.

    • Select qualified subs and enter on our Sublist form for construction and accounting departments

    • Follow the “Project Set Up Checklist” provided and make sure all items on that checklist are completed prior to the commencement of construction.

    • Send out submittals to AOR and Client along with Mitchell required log and track approvals as they are received. Once approved, send back to the respective subs and coordinate the order of equipment/materials as necessary.

    • Ensure all long lead items are ordered such as, but not limited to lighting, electrical panels and breakers, HVAC units, Storefront, doors & hardware, tile, millwork, etc.

    • Ensure Subcontractors take care of all city plan submittals for supplemental permits specifically for fire alarm, and fire sprinkler. Track on a weekly basis to make sure we have permits when needed to meet our schedule.

    • Assist your Superintendent with the coordination of all Owner’s vendors and be sure that they are on schedule.

    • Review the project with the Superintendent so he/she is aware of all job specifics, schedule, plans and expectations.

    • Order all items not provided by Sub-Contractors or Vendors.

    • Work with accounting to establish billing schedule and be sure that both you and accounting are up-to-date and familiar with all of the Owner’s billing requirements.

    • Set up the first couple days on the project so the superintendent can hit the ground running with no delays. A good start will set the pace for the remainder of the project.

  • Set up and coordinate OAC meetings as required.

  • Assist job Superintendent with all phases of construction as needed. Your main objective is to assist the Superintendent in problem solving. Help with design issues, site conditions and conflicts. Be the liaison between the Superintendent and the Owner.

  • Maintain Daily and Weekly Updates that are to be provided by your Superintendent. Convert the Superintendents Weekly Update into our Weekly Update format and send to client on a weekly basis. You will include your Submittal Log, RFI Log, Change Order Log, etc.

  • Keep client up to speed and informed with all phases of construction. Clients do not like surprises.

  • Continuously work with Superintendent and Client to resolve any construction related issues.

  • Maintain and track all changes to the project and cost implication. Keep Client updated as changes occur and provide a weekly change order log to the Client with pricing. If final pricing is not available, provide budgetary pricing for the time being.

  • Track all job-related costs and expenses in real time on your Budget Tracker. Be very aware of your budget and how you are staying within the parameters of that budget.

  • Institute any cost saving measures possible. Coach Superintendent on procedures to help run a more efficient project.

  • Track all Sub-Contractors billings and changes. Code and submit all invoices for accounting.

  • Monitor and ensure that Superintendent is maintaining an accurate set of as-built documents.

  • Make weekly site visits to ensure construction accuracy, job cleanliness, and quality control. Coach Superintendent on these items. Be sure he understands the importance of this as it relates to our appearance to our Client, Inspectors, Landlord and Sub-Contractors.

  • Attend punch list walk. Create and distribute punch list to all affected Sub-Contractors and Vendors. Work with Superintendent to quickly complete the punch list 100%.

  • Close out project per Client’s needs. Include all required documents for a complete close out.

  • Reconcile all invoices, change orders and job costs. You are responsible for proper and accurate accounting of project expenses.

  • Job cost the project to validate Sub-Contractors numbers and accounting. Clean up any errors and create a final reconciliation of cost/profit.

  • Work with accounting to complete final billings and obtain all final unconditional lien releases.

  • Recap project with Superintendent and review all positive and negatives associated with the construction. Take a little time to praise the successes and coach them through their short comings.


Reports to:


Adam Birkmeyer/ Sr. Project Manager


Full Time, salaried employee

Company Description
We are a restaurant general contractor specializing in tenant improvement and ground up construction for quick serve restaurants throughout California and Arizona.

Mitchell General Contractors, Inc.


Phoenix, AZ



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