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Central Office - Office of Personnel - Senior Office Support Assistant

Missouri State Job Bank Jefferson City, MO
  • Expired: November 07, 2019. Applications are no longer accepted.

Salary:Hourly: $13.00Semi-Monthly: $1,126.67Annual: $27,040.08Annual and Benefit Package: $47,949.75Benefits: Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings ProgramQualifications:Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency ORThree or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year)Job Duties:This position is part of the Pay and Benefits Unit within the DOC Office of Personnel and is responsible for various deadline-driven, highly confidential personnel related duties for the Department totaling approximately 2,500 staff. The work involves applying Departmental policy and procedure to a variety of situations. Examples of duties of the position include:* Process name, address, tax changes and all other benefits/deduction paperwork.* Assist employees with on-boarding process which includes processing I-9 verification through E-Verify, coordinating with theHiring Supervisor to establish computer access through ITSD, fingerprinting and processing of New Hire Packet in SAMII HRfor new employees.* Processing ID requests for new and existing employees.* Process time and attendance (manually through SAMII HR and through the ETA system), as well as Request to PayoutCompensatory Time and ShareLeave entries.* Pull data from MOBIUS (HTG and Current Earnings) for review by the Personnel Analysts.* Maintain filing through FileBound to include uploading and renaming documents.* Process Public Service Loan Forgiveness and employment verifications.* Provide phone coverage when needed for the receptionist.* Act as a back-up to the File Clerk, especially for check sort procedures.Maintains, with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/ schedules; coordinates meeting logistics; arranges travel and accommodationsTypes/edits a variety of material, which may contain technical/specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communicationSupervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/ coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/ conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees' performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and proceduresMaintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation

Missouri State Job Bank

Address

Jefferson City, MO
65110 USA