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Assistant Registrar (002341)

Middlebury College
Middlebury (village), VT
Expired: July 17, 2023 Applications are no longer accepted.
  • $26 to $33 Hourly
  • Full-Time
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Position Purpose

Facilitate creation of course schedule by term. Perform academic records updates in student information system and advise

students on academic records policies. Provide specialized academic records documents upon request.

This is considered a full time, hourly, benefits eligible position. The hiring range for the position is $26.32 - $32.91 per hour.

Core Responsibilities
  • Manage Middlebury College course scheduling for three separate terms during the academic year. Work with Dean of Curriculum to ensure that Courses adhere to the scheduling guidelines and assign appropriate academic spaces for each course.
  • Advise students on non-standard grade policy. Coordinate application process and evaluate eligibility for non-standard grade invocation following College policy.
  • Coordinate transfer credit application process for matriculated students and incoming transfer students, and assemble completed applications for final approval. Record all approved transfer credit in student information system.
  • Prepare and issue documents related to specialized records requests including certified documents, apostille, diploma translations, and academic rosters.
  • Ensure accuracy, integrity, and privacy of student academic records within the student information system and upon release to outside constituencies in accordance with FERPA and institutional policy.
  • Participate in office projects including support for Schools Commencement ceremony.

Position Prerequisites:
  • Bachelor's degree required. Experience with academic records systems, especially Banner, required.
  • Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
  • Strong skills in advanced use of Microsoft Office Suite (Excel, Word, Outlook)
  • Ability to work independently and as a member of a team in a fast-paced work environment.
  • Some early morning, evening, and weekend work required during graduation seasons.
  • 5+ years' experience with the administration of academic records in higher education registrar or related office required.
  • Experience with tracking completion of degree requirements strongly preferred. Must have knowledge and experience working with FERPA.


Offer is contingent upon successful completion of a criminal background check.


As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.
  • Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski area). The result is a very high quality-of-life in a gorgeous setting.
  • Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
  • MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
  • Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center.
  • Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
  • A full listing of our benefit offerings can be found on our website by following this web link:
  • Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!
    Come join us and be a part of our team!


Middlebury College

Middlebury (village), VT
05753 USA
View All Middlebury College Jobs



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