Under limited supervision and reporting to the Executive Director, develops, directs and evaluates the accounting system of MIRCI, and coordinates and oversees all business aspects of the agency including but not limited to, administering the human resource actions of the agency, the agency’s information technology system, and insurance coverage.
Guidelines for Distinguishing Characteristics:
Responsible for the financial and administrative activities for the agency. Responsible for direct supervision of the Representative Payee Staff, Human Resources and Accounting Manager, and Administrative Support Staff.
Examples of Work:
- Coordinates the agency’s accounting systems – to include MIRCI’s financial records, the Payee Program’s records, and the Supportive Housing Program’s records.
- Ensures the accurate documentation of all financial transactions and the timely payment and receipt of all monies for the agency.
- Maintains procedures for allocation of direct expenditures and administrative costs to program areas and funding sources.
- Maintains invoicing system and ensures collection of accounts receivable.
- Ensures accurate reporting and payment with state and federal agencies regarding payroll taxes, coordinating with outsourced payroll company.
- Prepares or reviews the preparation of periodic and special financial reports for internal and external agency requirements, including monthly financial reporting for the Board of Directors.
- Provides historical financial data, and with input from the senior management team of MIRCI, develops annual budgets, along with revised budgets periodically, for approval by the Board of Directors.
- Supervises or prepares the accounting of grants or special contracts. This includes federal grant reporting / compliance oversight.
- Works with senior management in the development of the agency’s annual budget and grant budgets.
- Coordinates and oversees the external audits for the agency, including the overall agency financial audit, and 5 single purpose HUD property audits, all of which are subject to the federal single audit act.
- Performs and/or coordinates internal audits on representative payee records and supportive housing financial records.
- Establishes and maintains property and equipment inventory system.
- Coordinates IT system needs and maintenance.
- Performs other related duties as required.
Knowledge, Skills, and Abilities:
- Knowledge of the principles, theories and practices of accounting and financial management.
- Knowledge of non-profit accounting, and the related federal and state statutes, rules and regulations pertaining to non-profits.
- Strong Controller knowledge and experience.
- Knowledge of payroll taxes and reporting.
- Limited knowledge of deferred compensation plan and required reporting.
- Knowledge of fiscal and budgetary processes, and experience with nonprofit budget development and budget variance reporting.
- Knowledge of IT systems, and ability to utilize various Windows software, including but not limited to Excel, Quickbooks Enterprise, Word, and Outlook.
- Knowledge of administrative policy and procedures.
- Ability to establish and maintain effective working relationships.
- Ability to interpret and analyze financial data and reports.
- Ability to manage professional and support staff.
- Ability to communicate effectively.
CPA designation and combination of accounting and managerial experience.