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Administrative Assistant, Department of Medical Physics

Memorial Sloan-Kettering Cancer Center New York, NY
  • Posted: August 23, 2019
  • Full-Time

Company Overview

At Memorial Sloan Kettering (MSK), we're not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we're driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker's Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor's Employees' Choice Best Place to Work for 2018. We're treating cancer, one patient at a time.Join us and make a difference every day.

Job Description

Administrative Assistant, Department of Medical Physics, Radiotherapy Physics Service

The Administrative Assistant in the Department of Medical Physics will provide administrative and clerical support to the Radiotherapy Physics Service and other sections as needed. Under supervision, process assigned tasks within projected timelines, schedule meetings and distribute information, utilize office automation to create memos, reports and business correspondence. He/She will maintain departmental files and help in the overall workflow within the department.

You Are:
+ Detail-oriented in your approach; as demonstrated in your work, correspondence and written communication
+ A professional who is comfortable working closely with senior faculty and staff
+ An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding
+ Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances
+ Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals
+ Capable of building strong customer relationships and delivering customer-centric solutions
+ A good decision maker, with proven success at making timely decisions that keep the organization moving forward
+ Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
You will:
+ Prepare, proof-read and process documents for approval and/or distribution utilizing office automation (Microsoft Office Suite - Word, Excel, PowerPoint)
+ Create, manage and maintain neat, organized, accurate and up-to-date filing systems for academic and administrative office
+ Track expenses of faculty and staff; process payments and reimbursements. Assist with scheduling and making travel arrangements, meetings and other tasks delegated by the Director and Operations Manager
+ Perform various clerical duties to contribute to the smooth operations of the Department's administrative office in support of faculty and staff. Provide clerical support to the Radiotherapy Physics Service. Manage Service Chief's calendar and schedule meetings as assigned
+ Assist Service Chief on special projects to complete such tasks as typing, copying and distributing correspondence/paperwork and filing
+ Prepare purchase requisitions, work orders and process invoices for payment
+ Gather information and perform data entry in timekeeping, payroll systems and Qgenda
+ Coordinate new employee team-specific orientation
+ Create and distribute email communications including notifications, announcements and invitations
+ Work Hours: Monday-Friday; 9:00am-5:00pm
You have:
+ High School Diploma required, Bachelor's degree preferred
+ Proficiency in Microsoft Office - Word, Excel, PowerPoint
+ Ability to multitask in a high-volume office
+ Must be able to work independently under general supervision
+ Excellent written and oral communication skills#LI-POST


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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Requisition ID2019-35695

Memorial Sloan-Kettering Cancer Center

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