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Accounts Receivable Specialist

Medic First Aid International Inc Eugene, OR

  • Posted: over a month ago
  • Temporary
Job Description

Job Summary 

As an Accounts Recievable Specialist, you will be responsible for providing administrative support in all phases of accounting, specializing in all aspects of the Accounts Receivable Department which includes, timely invoice data entry, correct sales tax calculation, and managing Aged AR.  Responsible for maintaining all finance and general office templates and forms current and distributed, and coordinate special projects as assigned by performing the following duties.

This will be a temporary position with the option to come on permanent based upon performance. 

Essential Functions

  • Prepare, verify, and process invoices for sales or services rendered
  • Enter data on invoices, ensuring proper coding on documents
  • Submit invoices via customer portals as necessary
  • Receive credit card payments from customers 
  • Process Refunds as directed by Sales
  • Collect on accounts by sending statements, reminders, and communication with customers via phone, email, fax or mail
  • Maintain Aged AR report with all communication and status of unpaid invoices
  • Verify the validity of account discrepancies by obtaining and investigating information from sales, customer service departments and customers
  • Resolve valid or authorized deductions by entering adjusting entries
  • Resolve invalid or unauthorized deductions by following pending deductions procedures
  • Issue credit terms on approved customers with approval from management
  • Record tax-exempt certificates as received from customers
  • Prepare Pre-Collection letters and coordinate with collections agency on any invoices turned over, maintaining a log of all associated collections and status
  • Account analysis and reconciliations for accounts receivable and other balance sheet accounts as requested
  • Assist in accounting department responsibilities as needed, including month end close
  • Assist with audit preparation
  • Good understanding of generally accepted accounting principles


  • Adaptability - The ability to balance competing priorities in a fast-paced work environment
  • Positive Interactions - Must have excellent interpersonal, verbal and written communication and demonstrated team building skills
  • Learner - Takes initiative to learn new ideas, concepts, tools to improve job performance or customer outcomes
  • Attention to Detail - Monitors and checks work or information and plans and organizes time and resources efficiently
  • Time Management - Uses time effectively and efficiently to balance multiple tasks and prioritizes those that have greater importance


  • 3 years of prior experience in accounting is required
  • Strong working knowledge of Microsoft Office Suite (Outlook, Excel, Word)
  • Experience using multiple software platforms simultaneously
  • Experience with Intact and/or MAS90 is a plus


Job descriptions are designed to outline primary duties, responsibilities, and qualification requirements, and should not limit additional duties and responsibilities assigned. It is our expectation that all employees offer their services wherever and whenever deemed necessary to ensure the success of HSI.

ADA Requirements

Constant interpersonal skills, teamwork, customer service, problem analysis, and reading, speaking, writing, and understanding English. Frequent creativity, mentoring, presentations, and teaching. Occasional decision-making and independent judgment or action. Frequent keyboarding, sitting, standing, hearing, and talking

Medic First Aid International Inc


Eugene, OR
97402 USA


Finance and Insurance

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