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Global Accounts Payable Manager

MedAire
Phoenix, AZ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Overall Purpose of The Job

The Global Accounts Payable Manager is responsible for the overall AP function supporting the Aviation & Maritime business. The position will oversee the entire Accounts Payable function for all Aviation and Maritime legal entities, assist in group cash forecast optimization, assist in defining and maintaining some working capital KPIs and define and maintain best practices on the approval/check-and balances. This position requires a thorough understanding of the general ledger process. Provides work direction and review to AP Clerk. Responsible for assigned general ledger/month end close responsibilities. Assists in managing the departmental workload, including shifting assignments among team members as necessary.

Besides the Controller, the FP&A team and CFO, also interact with managers and team members outside of the finance area.

Key Responsibilities

  • Coordinate workflow and the transfer of accounts payable information with other departments.
  • Recruitment and retention of direct report this includes training and development as well as performance management.
  • Provides work direction and training to AP Clerk as necessary
  • Reviews the work of AP Clerk and provides feedback as appropriate
  • Processes vendor invoices into Great Plains for multiples entities including three-way match, for multiple entities
  • Prioritize payment of invoices for multiple entities according to cash availability and payment terms, including discounts when offered.
  • Issue payments via wire, ACH or check in original invoice currencies
  • Maintains accounts payable, files, documentation and system.
  • Maintain, update and submit 1099’s to the Internal Revenue Service.
  • Maintain and balance vendor statements.
  • Maintain bank wire and ACH templates for multiple entities
  • Create month end accounts payable accruals.
  • Liaises closely with accounting team during month-end closing.
  • Assigned account reconciliations including AP aging’s.
  • Develops a thorough understanding of cost structures and application of knowledge into planning and analysis activities.
  • Leads and participates in process improvement efforts.
  • Maintain all client and employee information which may be encountered either directly or indirectly while in performance of the job in strict confidence and in accordance with HIPAA and/or any other pertinent confidentially regulations.
  • Ensure that all work instructions are complete and up to date.
  • Analyze AP account postings for proper expense recording and correction as needed.
  • Produce and report cash requirement matrix to management
  • Produce and report 3-month cash forecast (receipts and expenditures) each month
  • Help in producing and maintaining a working capital KPI
  • Monitor multiple credit cards programs
  • Monitor multiple bank account balances for compliance with cash forecast
  • Deposit checks received and forward deposit list to appropriate person for cash posting
  • Other duties as assigned.

Required Skills and Knowledge

  • Proficient excel skills.
  • Planning and organizing.
  • Proven effective verbal and written communication skills.
  • Strong influencing skills and ability to deliver results in a matrix reporting environment.
  • Good interpersonal skills.
  • Maintain confidentiality.
  • Cultural sensitivity and awareness and demonstrated ability to work in a multi-lingual, multi-cultural environment.

Required Competencies

  • Team player.
  • Attention to detail.
  • Multi-tasker thrives in a high pressure deadline driven environment.
  • Self-starter.
  • Attention to detail.
  • Change agent.
  • Strong interpersonal skills.

Required Work Experience

  • Five years demonstrated effective accounts payable experience.
  • Proven effective communication and problem-solving skills.
  • Demonstrated competency with accounts payable and general ledger processes.
  • Experience working with cross functional teams in a matrix organization.
  • Demonstrated competency using Great Plains, Microsoft (outlook, excel, word).

Required Qualifications

  • Undergraduate degree in finance, accounting or related field or AP certification

Required Languages

  • Fluent in English
  • Spanish/Portuguese a plus

Travel / Rotation Requirements

  • None required
Company Description
MedAire can help you in a medical emergency in the air, on land, or at sea. The firm provides emergency medical training, equipment and remote medical advice for the aviation and maritime industries. It also provides medical kits and training for non-medical professionals -- such as flight and maritime crews -- that includes CPR certification, as well as practice with wound management, IV fluids, injections, and other medical emergencies in remote situations. MedAire's Global Response Center provides logistics support for medical evacuations, prescription replacement, and other services to commercial airlines and business travelers. The company is owned by global medical services firm International SOS.

MedAire

Why Work Here?
Awesome work culture, great benefits, and lots of room for growth!

MedAire can help you in a medical emergency in the air, on land, or at sea. The firm provides emergency medical training, equipment and remote medical advice for the aviation and maritime industries. It also provides medical kits and training for non-medical professionals -- such as flight and maritime crews -- that includes CPR certification, as well as practice with wound management, IV fluids, injections, and other medical emergencies in remote situations. MedAire's Global Response Center provides logistics support for medical evacuations, prescription replacement, and other services to commercial airlines and business travelers. The company is owned by global medical services firm International SOS.

Address

4722 N 24th Street

Phoenix, AZ
USA

Industry

Finance and Insurance

View all jobs at MedAire