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Payroll Administrator & Accounts Payable Clerk

Mazza Recycling Services, LTD
Tinton Falls, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Payroll Administrator & Accounts Payable Clerk is a key member of Mazza Recycling’s Accounting Department, and is responsible for managing company payroll systems and processing multiple weekly payrolls. The focus of the Accounts Payable Clerk role will be to control expenses through receiving, processing, verifying, and reconciling invoices from subcontracted haulers and disposal at landfills. The Payroll Administrator & Accounts Payable Clerk works alongside the Human Resources Department and Accounting Department, and reports directly to the Assistant Controller.

RESPONSIBILITIES - PAYROLL ADMINISTRATOR

  • Working with managers to ensure proper number of hours employees worked
  • Resolving issues employees have with timesheets, pay slips and other payroll matters.  This includes assisting employees with UKG app and time clocks to ensure proper use
  • Calculating wages and salaries
  • Enters new hires in payroll systems (UKG/Kronos & Team Engine)
  • Properly scans and files all employee documents for recordkeeping in employee file
  • Ensures proper issuing of employee’s wages via check and direct deposit
  • Changing employee bank records when necessary to process payments accurately
  • Initiating direct deposits
  • Collaborating with the human resource department to maintain employee data
  • Calculating pay raises, shift payments and overtime compensation
  • Issuing tax forms and related documentation
  • Deducting tax and insurance payments
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment and workers compensation payments
  • Prepare year-end filings including, W-2 and 1099 forms
  • Deducts employee withdrawals and garnishments
  • Manages New Jersey State unemployment paperwork
  • Prepare weekly payroll journal entries for the Controller
  • Prepare monthly report of union dues withholdings
  • Responds to employment verification from previous employers, unemployment and other agencie
  • Audits payroll deductions for medical benefits with invoices from service providers

RESPONSIBILITIES - ACCOUNTS PAYABLE CLERK

  • Open mail from vendors, including statements and invoices
  • Obtains and maintains certificates of insurance for vendors, if applicable
  • Review manifests for outgoing loads, verifying they are completed correctly and accurately
  • Maintain manifests and outgoing tickets for reconciliation to hauler and landfill bills
  • Download PC Scale outgoing report monthly and reconcile manifests and bills to outgoing report, verifying documentation has been received from the hauler and landfill for every outgoing load; notify CFO of loads which do not have proper documentation
  • Review hauler bill and landfill tickets for accuracy
  • Charges expenses to accounts and cost divisions by analyzing invoice/expense reports and records entries; if needed, verifies correct cost division with applicable Mazza personnel and vendor invoices are calculated correctly and are expenses of the company
  • Maintains accounting ledgers by verifying and posting account transactions
  • Reconciles processed work by verifying entries and comparing system reports to vendor balances
  • Files invoices by time period and vendor name between two cabinets, unpaid and paid invoices
  • Verifies vendor accounts by reconciling monthly statements; reconcile differences through discussion and exchange of information with vendors
  • Communicates discrepancies and issues, as well as makes suggestions for improvement of procedures with the Controller and CFO
  • Answering phone and answering vendor inquiries or directing their phone call to the appropriate Mazza personnel in a friendly, client-centric manner
  • Open mail and disburse to appropriate office personnel if unrelated to accounts payable
  • Check email on an hourly basis during regular office hours
  • Deliver deposits to bank, as necessary

QUALIFICATIONS

  • Bachelor’s Degree in Accounting preferred, but not required
  • 3 years of payroll experience with a contemporary payroll software system
  • UKG/Kronos software preferred, but not required
  • PC Scale/Tower knowledge preferred, but not required
  • Microsoft Office

WHY WORK FOR US?

  • Automatic annual salary increase
  • Medical, dental, vision benefits
  • Sick and vacation time
  • 401(k) matched at 4%
  • Employee incentive programs
  • Family-owned and operated
Company Description
Mazza Recycling is a family-owned and operated company specializing in waste & recycling services in New Jersey, as well as roll off and front end dumpster rentals for use in commercial or residential projects. Mazza brings over 200 years of combined managerial experience in the waste management industry, and constantly strives to maintain the highest quality services, keep up with the latest industry trends and regulations, and improve the environment in the community. Mazza assures its customers cost-effective solutions that are environmentally friendly, safe, and hassle-free. Our client-centric mentality has helped establish Mazza Recycling as one of top waste and recycling company in New Jersey.

Mazza Recycling Services has several related entities, which include Mazza Scrap Recycling (MSR) and Mazza Mulch. MSR operates a scrap metal recycling yard in Neptune, New Jersey. Mazza Mulch, Inc. operates a NJDEP permitted Class B facility which manufactures high quality landscape products which include mulch, compost and topsoil through the recycling of natural and organic products, such as tree parts and brush.

Mazza Recycling Services, LTD

Address

3230 Shafto Rd

Tinton Falls, NJ
USA

Industry

Finance and Insurance