Legal Assistant

Masuda Funai is seeking a full-time Legal Assistant to provide high-level administrative and paralegal support to attorneys and senior paralegals in our Corporate, Finance and Acquisitions Group. You will assist in all aspects of corporate matters including client communications and support with aspects of corporate maintenance, reorganization, dissolution, annual reports, and file maintenance. You must be customer service-oriented with a professional, diplomatic and resilient demeanor and have the ability to handle a variety of client and attorney matters independently and under tight deadlines.

Qualifications

• Minimum 4 years' legal assistant/legal secretary experience at a law firm
• Proficiency in Microsoft Word and Excel
• Excellent business writing, editing, proofreading skills, spelling and grammar
• Ability to write supporting documents, reports and business correspondence
• Ability to work independently in a fast-paced environment
• Strong organization and prioritization skills
• Detail oriented and ability to multi-task
• Document management skills
• Excellent interpersonal and communication skills
• Strong customer service skills
• Must be a team player

• Hybrid schedule - 2 days remote
• Full-time, non-exempt position
• Monday to Friday, 9a to 5p with 1 hour for lunch
• Complimentary membership to onsite fitness center
• Remote work stipend for technology, home office and incidentals
• Generous 401(k) profit sharing plan and personal financial advisor
• Flexible spending accounts for medical, dependent care, and commuter benefits
• Premium medical, dental, and vision insurance plans through BCBSIL
• Complimentary Basic Life, AD&D and Long-Term Disability insurance
• Complimentary Identity Protection
• Optional Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance

• Work professionally with your team to provide high quality and prompt legal services to the Corporate and other entity clients
• Manage complex files from critical intake to completion
• Effectively deal with issues of confidentiality
• Review work product and proof-read for accuracy before attorney review and final dissemination
• Communication with attorneys, internal staff, clients, and government agencies
• Maintain client relationships
• Establish new corporations including review of appropriate state statutes, check name availability, draft, file and record articles of incorporation with appropriate state agency, draft organizational documents, by-laws, stock documents, BE-13, prepare application and obtain federal employer identification tax numbers, prepare notification to registered agent and open and maintain corporate record book
• Establish foreign corporations including review of appropriate state statutes, check name availability, draft action relating to same, draft and file qualification document with appropriate state agency, obtain supporting domestic state certified documents, prepare notification to registered agent
• Dissolve domestic corporations and withdraw foreign corporations including review of appropriate state statutes, draft action relating to same, draft and file required documents with appropriate state corporate and tax agencies
• Assist in reorganizations (e.g., merger, conversion, sale) of corporation(s) and prepare related documents as required for reorganization, including but not limited to actions, appropriate state agency documents, tax clearance
• Maintain and prepare state annual reports for domestic and foreign corporations including calculation of and assisting clients with franchise tax allocation in states as permitted by law
• Prepare questionnaire letters for annual actions and maintain and prepare annual actions
• Draft corporate actions approving such matters such as name change, dividends, resignations and elections, banking relations, loans, promissory notes, conversions of capital, increase and decrease of authorized shares and or paid-in capital, retirement plans, etc. and draft documents to be filed with appropriate domestic and foreign Secretaries of State in connection with above, as required
• Written and oral communication with clients regarding all aspects of corporate maintenance, tax registrations matters, annual reports, etc.
• Maintain familiarity with state requirements for incorporation, qualification, annual reports and franchise and state tax matters
• Review statements of registered agents for payment approval
• Work with attorneys to continually update and revise guidelines and questionnaires relating to incorporation in various states
• Filing, photocopying, pending files, etc. as required