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Staff Accountant

Master the Possibilities, Inc. Ocala ,FL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description: Staff Accountant JOB DESCRIPTION Position Title: Staff Accountant Date Revised: FLSA Status: Non-Exempt Reports To: Director & Comptroller JOB SUMMARY: This position is responsible for supporting the Director in many aspects of general day-to-day operations of the Foundation. The priority is to run data analytics and provide financial information by researching and reconciling accounting data (including payables, banking deposits, initial payroll processing, record management), creating pivot tables and spreadsheets through Microsoft Excel for report preparation, and manage daily software integration through Microsoft Excel, the registration software, and the accounting software. Advanced Microsoft Excel skills is a must. ESSENTIAL FUNCTIONS: This position provides accounting support and data extraction in the preparation of financial statements, general ledger analysis, and accounts receivable/payable activities.Prepare bank deposits and posting cash management entries into general ledger, including electronic and paper document management.Code, review for accuracy and approvals, vendor management, data entry for payables, check printing, mailing or directing checks through procedures.Document daily financial transactions.Extract and analyze information utilizing Microsoft Excel and integrate for reports.Search for efficiencies with data integration from the registration software to link directly to the accounting software.Reconcile financial discrepancies by analyzing the daily data for general ledger accounts on an established routine basis.Follow up checks not timely cashed through procedures.Review payroll time management online and match manager submitted time sheets, review for missing punches, approval by manager, notes on manual punches, pre-approved online PTO/VAC or paper approved timely each Monday morning.Assist Foundation management with routine requests on invoice support and electronic and paper document management.Assist with reconciliation support and electronic and paper document management.Support month-end and year-end closeout processes.Prepare special reports by collecting, analyzing, summarizing, and building integration points for financial information and trends.Prepare invoices, maintain faculty records, and follow up with outstanding issues.Provide input into department’s goal setting process.Contribute to a strong customer relationship through positive interactions with staff, and internal and external customers. OTHER DUTIES:In addition to the above information, this role includes other responsibilities and duties as assigned from time-to-time, based on the Foundation’s requirements:Possess the ability to multi-task and manage multiple prioritiesBe accountable for punctuality, attendance, dress code, and reliabilityRemain professional in all aspects of the positionAdhere to company policies at all timesMaintain a clean, orderly, and hospitable work environmentPossess outstanding customer service skills, and work well with employees, other departments, and customersPossess the ability to make phone calls and follow up on customer needsBe able to perform other duties, as necessary MENTAL DEMANDS: · Most of the duties are varied and regularly require analysis, comprehension, or limited judgment and discretion. Some of the duties may not conform to standard practices requiring the use of the analysis and interpretation to resolve problems. · Requires the use of mathematical skills the majority of the time of the time. · Requires continuous concentration, alertness, and attention to detail. · Requires an intermediate level of reading and writing. · Requires an intermediate/advance level of computer skills, specifically software and Microsoft Office applications. PHYSICAL DEMAND CLASSIFICATION: LIGHT (Occasionally lifts up to 25 pounds) PHYSICAL AND COMMUNICATION DEMANDS: · Constant (67-100%): sitting at a desk, typing, writing or composing the English language, reading, grasping, handling, fingering, vision, hearing. · Frequent (34-66%): talking to co-workers and customers, written communication to customers, talking on the telephone, responding to written or verbal requests of co-workers and customers, receiving verbal and written instructions. · Occasional (1-33%): standing, walking, stair climbing, bending, crawling, squatting, kneeling, stooping, crouching, climbing, forward reaching, twisting, side bending, overhead reaching, eye-hand-foot coordination, training/giving verbal instructions, visiting/working at different worksites. DESCRIPTION OF TASKS: · Pushing/Pulling: Occasional pushing/pulling is required when the employee is using hand truck to move files or office supplies. Force pounds were estimated to be up to 25#. · Lifting/Carrying: Occasional lifting/carrying is required when the employee is moving files, boxes, and office supplies. Force pounds were estimated to be up to 25#. · Sitting: The employee sits constantly at a work station or desk. · Standing/Walking: Alternate standing and walking is performed occasionally when employee is walking to make copies at the copying machine, faxing documents, or going to assist others in the company. · Climbing: Climbing is performed when the employee needs to climb onto a step stool to reach items on shelves. · Bending/Stooping/Crouching: Forward torso bending, stooping and crouching may be preference of the worker when reaching or material handling at lowered work surfaces, and/or reaching for items on the lower shelves. · Squatting/Kneeling: These techniques can be used by the employee when performing lifting, carrying, or with position tolerance tasks. Squatting/kneeling can be applied up to 1/3 of the workday. This position has regular verbal and written contact with all personnel, middle, and senior management. The nature of these communications range from a routine exchange of information to a process of securing information and/or responding to inquiries where explanation and discussion may be required using judgment. REQUIRED EDUCATION AND EXPERIENCE: · Bachelor’s degree and at least 3 years of related accounting or Information Systems experience or a commensurate combination of education and experience. · Must be able to understand general accounting principles and apply them on a day-to-day basis to tasks. · Mastery of Microsoft Excel data extraction utilizing .csv files, pivot table creations, uploading of analytics to further interface with the general ledger. · Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment. · The position requires good, basic, clerical and administrative skills with emphasis on verbal and written communication skills (in English), good common sense; positive attitude; willingness to take initiative; and ability to maintain confidentiality. · Ability to write business correspondence utilizing Microsoft Word and Adobe. · Ability to work accurately and quickly under company deadlines. · Ability to operate computer hardware and to work with software applications. Microsoft Excel proficiency is a must. · Communication skills – ability to express ideas clearly and concisely, in writing and verbally. · Interpersonal skills – cooperative, courteous, flexible and good natured. · Effective work skills – conscientious, persistent, resourceful, productive and active. · Must have the ability to make decisions and judgments. · Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner. · Must have the ability to work independently. · Must have the ability to multi-task. · Must have excellent customer service skills. · Must have attention to detail and accuracy. · Must have analytical and critical thinking skills. · Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals. · Passion for customer service and problem solving. EQUIPMENT, MACHINES, TOOLS USED: Computer, computer software, scanner, printer, telephone, copier, facsimile machine, calculator, postage machine, paper cutter, and hand truck. May use other equipment as required for the position. DESCRIPTION OF WORK ENVIRONMENT: Environmental Exposure: Inside: 100% Outside: 0% Temperature: Air-conditioned room Work is performed primarily indoors unless employee is required to go out of the office on errands. Employee will be in contact with chemicals (i.e., toner for copier and facsimile machines), and materials (i.e., paper) normally found at offices. Employee will also be exposed to minimal noise and vibration. Vision and Hearing: Must be able to clearly see the computer monitor with or without corrected vision. Must be able to judge or distinguish distance and space relationships. Must be able to hear within a normal range with or without a hearing device. ADDITIONAL INFORMATION: This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. BENEFITS · Comprehensive Benefits Package for you and your family with coverage the first day of the month following the completion of your two-month qualification period. This includes medical, dental, vision, basic life and AD&D, Short Term/Long Term Disability, Critical Illness, Accident, and Legal Coverage · Eligibilit

Master the Possibilities, Inc.


8415 SW 80th Street
Ocala, FL