Skip to Main Content
← Back to Jobs

Administrative Assistant

Maryville Academy Des Plaines, IL
  • Expired: 3 days ago. Applications are no longer accepted.

Join the Maryville Academy Unaccompanied Children’s Shelter and improve the lives of children and families! We have a full time opening for an Administrative Assistant in our Des Plaines location.

About Maryville Academy

For more than 130 years, Maryville has been committed to providing protection and guidance to children. As the world has changed, so have the needs of the families and children we serve. Maryville has adapted by focusing on our community’s most critical issues. Today, our range of programs includes residential care, mental health services, healthcare and family support services, as well as a variety of educational and youth development offerings.  Maryville’s mission is to help children and families to reach their fullest potential by empowering intellectual, spiritual, moral and emotional growth.

About the Unaccompanied Children’s Shelter

The Unaccompanied Children’s Shelter is home to adolescent boys through the Office of Refugee Resettlement (ORR). This program provides a safe setting for children during their first days in America until a permanent setting can be established for them.

About the Administrative Assistant Position

The Administrative Assistant supports the program by coordinating and executing office and administrative functions in order to assist with maintenance of the day to day facility changes.

Responsibilities Include:

  • Follows all Maryville’s policies and procedures as well as all standard operating procedures for designated work sites/programs.

  • Exhibits professional courtesy and tact when interacting with callers and visitors and when answering the telephones.

  • Utilizes computers and various applications such as database management, Excel, and word processing programs. If applicable.

  • Maintains files and records on site.

  • Takes meeting minutes as necessary.

  • Maintains adequate level of supplies and material needed for effective office operations.

  • Reviews invoices, settles discrepancies with suppliers and codes invoices to the proper department general ledger account. Establishes new supplier accounts when appropriate.

  • Monitors and updates biweekly payroll.

  • Performs other work related duties as assigned.



  • High School diploma or GED; Bachelor degree preferred.
  • Must be at least 21 years of age.
  • Three years of related clerical experience preferred.

  • Bilingual Spanish/English preferred.

  • Strong verbal, organizational, interpersonal and time management skills.

  • Must possess the ability to communicate effectively, verbally and in writing.

  • Strong computer skills; familiarity at a minimum with Microsoft Word, Excel and Outlook. 

 Physical Demands:

  • Required to frequently sit, stand, bend, stoop and walk, sometimes for extended periods.

  • Required to lift/ move objects weighing in excess of 40 pounds.

  • Must have visual, hearing, and learning capabilities sufficient to perform the essential functions defined above. 

 Environment and Scheduling:

  • Work is performed in designated administrative office settings and group home settings.

  • Duties may involve contact with youth and family who may be threatening, aggressive and/or under the influence of drugs or alcohol.

  • Must be flexible and available to work overtime when necessary. 


Why Join the Maryville Family?

Maryville employees get to make a difference in the lives of children and families.   In addition, full time employees also receive:

  • Competitive pay
  • PPO health insurance options
  • Vision Insurance
  • FSA and HSA
  • 403(b) match
  • Paid vacation and sick days
  • 9 paid holidays a year
  • After one year of service you will be eligible for dental insurance, long term disability and life insurance and tuition reimbursement. 

For more information about all of the services that Maryville provides, please visit our website at

To Apply

Please complete the application at the links above and below along with your cover letter and resume.

Maryville Academy is an Equal Opportunity Employer.  No applicant for employment shall be discriminated against because of age, race, color, religion, sex, marital status, national origin, veteran status or disability.

Maryville Academy


Des Plaines, IL
60016 USA