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NIGHT ADMINISTRATIVE ASSISTANT

Mary Ann s Specialty Foods
Webster City, IA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 

Mary Ann’s Specialty Foods, Inc.- Job Description

Title: 2nd Shift Office Administration                                       Reports to: VP of Marketing and Sales

Statement of Purpose:     

The Administrative department works collaboratively with the leadership team of Mary Ann’s Specialty Foods to oversee the office administration duties during 2nd shift.  

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

·        Assists production management team in the maintenance of files and databases related to production

·        Prepare bill of ladings for late afternoon and evening shipments

·        Calculation of product yields

·        Coordinate and compile production paperwork for following day production

·        Primary phone coverage (first to answer all incoming calls) 

·        Assist in tracking of inventory 

·        Filing of materials in general files area 

·        Proactively identify effectiveness and efficiency opportunities

·        Prepare and mail all US/UPS/Fed Ex packages

·        Be familiar with functions of other office personnel so as to enable him/her to assume the duties in his/her absence

·        May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of project

·        Other duties as requested

 COMPETENCIES AND KNOWLEDGE

·        Excellent oral and written communication skill

·        Knowledge of excel, word and other databases with the ability to analyze data related to production efficiencies

·        Detail oriented and works with a high degree of accuracy

·        Highly organized and flexible

·        Ability to multitask and meet changing deadlines

·        Must be self-directed and able to complete projects with limited supervision

·        Maintains staff confidentiality

·        Working knowledge of email, scheduling, spreadsheets and other office administration software

·        Punctual and reliable

·        Collaborates effectively with other internal resources, as well as external resources 

·        Spanish bi-lingual skill preferred

 

Minimum Qualifications:

This person must be motivated and be able to follow directions and complete tasks effectively. Thus, they must have initiative, organization and dependability. This person must be able to handle stressful situations in a busy office environment. Physical requirements include the ability to lift up to 20 pounds and regularly walk and stand, and sit at a desk and work on a computer for extended periods of time. This position requires the employee to work closely with managers, supervisors, production staff, drivers and outside organizational contacts, so teamwork and effective communication skills are very important. Be able to effectively communicate orally, in person and over the telephone, and in writing. The employee must be able to, with or without accommodation, work in all facilities within the requirements of this job description.

 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

 


Mary Ann s Specialty Foods

Address

Webster City, IA
USA

Industry

Business

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