Martínez Aguilasocho & Lynch, A Professional Law Corporation ("MAL") is a private, public interest law firm based in California's Central Valley and dedicated to the mission of improving the lives of farm workers and their families nationwide. For over twenty-five years, MAL attorneys have been representing the United Farm Workers of America and individual farm workers throughout the state in all types of complex legal matters. MAL's primary practice is labor and employment law, with a focus on representing Spanish-speaking farm workers, or farm workers that speak indigenous languages from Mexico in wage and hour employment cases, sexual harassment cases, employment discrimination cases, and labor organizing matters. Our lawyers have substantial experience representing employees in class action and representational lawsuits to enforce statutory rights under both federal and state wage and hour laws, as well as fair employment practice laws such as Title VII of the Civil Rights Act of 1964, and the Migrant and Seasonal Agricultural Worker Protection Act. The person in the Financial Assistant position is key to keeping the firm’s financial operations effectively functioning. Major duties include bookkeeping, processing staff expenses, legal expenses, processing credit cards, Accounts Payable, Accounts Receivable, assembling client invoices, and internal and corporate filing. The Financial Assistant deals with the work product that is essential to the financial health and stability of the firm, as well as client financial accountability. PRIMARY DUTIES Bookkeeping, weekly reconciliation, and Accounts Payable and Accounts Receivable management.Early in beginning of new payroll week checks for miscoding and processes reimbursements from last pay period, notifies managing attorney and OM of any staff delinquent with expense entries. Submits expense reports to OM for approval and processing.Early in the beginning of each month checks for miscoding and processes staff mileage. Notifies managing attorney and Operations Manager (“OM”) of any staff delinquent with entries. Submits expense reports to OM for approval and processing.Timely produces monthly client reports and invoices and direct costs invoices for review by OM and MAL partners.Effectively handles detail-oriented projects and multi-tasks.Independently follows up and follows through on projects.Plans, prioritizes and organizes projects effectively.Plans, prioritizes, and organizes work, conferring with OM as needed regarding decisions on prioritiesOther duties as assigned. OFFICE OPERATIONS Familiar with administrative procedures and policies.The Financial Assistant is responsible for the regular maintenance of financial duties that contributes to the overall operational health of the firm, including staff expenses, client billing, and general bookkeeping. FINANCIAL MANAGEMENTEnsures all case related expenses are appropriately tracked in electronic case management system and produces reports in accordance with MAL’s payroll schedule and FM Policy for OM approval.Prepares expense vouchers (including credit cards), vendor vouchers, staff reimbursements and mileage with adequate documentation and ensures they are timely authorized and processed by the OM.Reconciles the firm's books weekly and produces income and expense reports as needed and/ or upon request. Advises OM of issues, abnormalities, or financial events in excess of budgeted amounts. Makes recommendations to OM for needed expenditures on office supplies, equipment and equipment maintenance and follows through after approval.Timely produces monthly client invoices and direct costs invoices for review by OM and MAL partners. STAFF COORDINATIONCoordinates with MAL staff on time and expense entry, including delinquent entries and tracking of final submissions.Assists with special projects as approved by OM. MAJOR RELATIONSHIPSMaintains key relationships with relevant organizational counterparts.Maintains and updates law office directories, including but not limited to, information pertaining to relevant agencies, clients and other attorneys.Develops and maintains relationships with key vendors. CROSS TRAINING As a small law firm, cross training of support staff is essential to the firm’s overall health and functioning. Support staff are often trained on the duties and responsibilities of their colleagues to ensure assignments can be completed when team members are unavailable to do so. Your primary duties and responsibilities are contained in this Job Description. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Completion of or enrollment in Associate’s degree (A.A./ A.S.) program and/or at least one year experience working in an office setting. Proficiency with computers including MS word, excel and outlook.Demonstrated commitment to working for social change and economic justice and sensitivity to Union principles and farm worker issuesSound judgment; ability to work with diverse clients and maintain confidentialityDemonstrated ability to work with minimal supervision and in a team environmentDemonstrated ability to handle confidential information in a confidential mannerDemonstrated ability to simultaneously handle multi-tasks, follow directions and pay careful attention to detailsDisplays ability to take initiative and be adaptable to the ever-evolving demands of the law office.Demonstrated interest or educational focus in financial management, bookkeeping, or business accounting LANGUAGE SKILLS Strong communication skills, both oral and written. Ability to speak, read and write in Spanish and English. Ability to read, analyze, and interpret general professional journals, technical procedures, governmental regulations and legal documents. Ability to write routine reports and correspondence. Ability to respond to questions from clients, agencies, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Driver’s License. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is typically moderate. MAL is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation – it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at MAL will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! MAL believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. MAL will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with MAL. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.