The Sales administrator will provide administrative support to our local homebuilding division. This position is reposible for processing, organizing, and maintaining paperwork of all sales for this division.
Reports to: Vice President / Division Manager and Division Coordinator
High School Diploma or equivalent, 2+ Years of clerical experience in the Real Estate and/or Homebuilding Industry. Sales & settlement processing experience in Real Estate or Homebuilding is a plus.
· Proficient in Microsoft Office Suite
· Effective verbal and written communication skills
· Self-starter able to work independently and with an administrative team
· Organized with a strong attention to detail
Duties and Responsibilities:
· Sales Contracts:
o Review all incoming sales contracts for accuracy and completeness
o Communicate with the sales director and individual sales agents to obtain corrections and missing items
o Communicate with buyers, Realtors, and sales agents to deliver executed contracts.
o Record, secure, and submit all deposit checks from sales contracts to corporate or appropriate Closing agent
· Change Orders:
o To review and process all requests for change (change orders)
o Communicate with sales, office, and field personnel to insure accurate execution of approved changes
· Inventory Home Requests:
o To receive all new inventory home requests from sales and prepare a job file and package for hand off to the permitting department.
o To communicate with sales and internal office departments on progress of inventory home jobs up until sold.
· Files and Record Keeping:
o To prepare and maintain new job files both hard copies and digital to insure complete files for reference during construction and after closing
o To Maintain several digital reports on a daily basis to track sales and production progress.
o To attend weekly operations meetings and update the team on sales administration functions
o To prepare job files after closing by gathering appropriate field documents, compiling, office documents, and scanning all to digital files for future reference.
· General office duties:
o Monitor and order, as needed, office supplies for corporate and sales offices.
o Maintain office color samples and books for sales team
o Maintain and order as needed brochures and other sales marketing material.
o Prepare letters, emails and other correspondence as requested by the Division Manager.
o Maintain the sales administration areas of the AS400 (Homesoft system).
Other duties as assigned and assistance with other departments as needed.
· Must be able to sit in desk chair for long periods
· Must be able to lift 10-20lbs (stocking office supplies, paper, etc.)
Maronda Homes was founded in 1972 by William J Wolf. After years of working in the home building industry, Mr. Wolf ventured out on his own with the goal of building quality new homes that were cost effective. This philosophy allowed individuals that could not usually afford a new home the ability to house their family in a brand new home that would stand the test of time.
A Family Affair
Stringing together parts of family names. Mr. Wolf formed the new name for his company "Maronda" with parts of his children's names -- Marietta, Ronald and Daniel. More than 40 years later Maronda Homes remains a private family-owned and operated business, building new homes in Pennsylvania, Florida, Ohio, Kentucky and Georgia.
Our commitment to the community extends beyond our product as Maronda Homes has long recognized the importance of giving back. The Maronda Foundation, established by our founder William Wolf, strives to provide educational opportunities, scholarship programs, civic inspiration to local communities, youth programs and spiritual organizations. Goodwill towards all has always been - and will continue to be - a cornerstone of our culture since our founding.
Commitment to Quality
Maronda Homes has been a family-owned and operated business for over four decades and in that time we have dedicated ourselves to building quality new homes at an affordable price, with unparalleled attention to customer service.
We are continuously striving to improve the home building process by modernizing floor plans and evolving homes designs with affordable luxury reaching every corner of our new homes. At Maronda Homes, we believe that quality is never a destination - it is a requirement.