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Administrative Secretary

Marietta Memorial Hospital Marietta, OH
  • Expired: July 04, 2019. Applications are no longer accepted.

In an environment of continuous quality improvement, the Administrative
Secretary is responsible for assisting leadership on daily planning,
coordinating, and scheduling of department. This position performs
administrative secretarial duties including but not limited to answering
correspondence, typing, filing, scheduling meetings, and maintaining
necessary files. Exhibits the MHS Standards of Excellence and exercises
strict confidentiality at all times.
**Job Requirement:**
? High school Diploma, GED, or equivalent required
? Associate's Degree preferred
? Minimum of 1 year administrative assistant courses or
equivalent training/experience required
? Minimum of 2 years of previous secretarial experience
required
? Typing 60 wpm and good interpersonal skills
? Typing/keyboard; word processing skills, use of Outlook and
Microsoft Office programs (Excel, Word, Project, Access, PowerPoint)
? Must have good communication skills
**Job Functions:**
1. Assists in care and maintenance of departmental equipment and
supplies when applicable.
2. Transcribes from handwritten material taken during meetings,
appointments, etc. and creates electronic copies.
3. Generates, formats, maintains, and proofreads a variety of
materials including correspondences, memos, reports, charts, statistics,
minutes and attendance of meetings, etc.
4. Effectively uses a copier, fax machine, computer and printer and
also willing to perform basic care for such equipment such as toner or
ink cartridge changes, add paper etc.
5. Effectively utilizes/manages Microsoft Office Programs and
Outlook.
6. Performs other clerical functions of secretary.
7. Takes care of ordering supplies and replacing office supplies,
copier paper, etc. for office and other departments as well as
maintaining updated filing systems and phone lists.
8. Assumes all other duties and responsibilities as necessary.
****
**Marietta Memorial Administrative Secretary:**
** ** 1. Maintains records for Leading Physicians and the
committee's.
2. Utilizes, maintains documentation and handles billing of
departmental credit cards when necessary.
3. Submits expense reports, purchase requisitions and check
requests when needed.
4. Assists with APP Onboarding process as required.
5. Assists Directors and/or Department Heads with Check-Up and
Standards of Excellence.
6. Arranges and coordinates meetings between oncoming or
potential physicians with appropriate personnel.
7. Coordinates all office functions such as fielding phone
calls and correspondences from physician offices, home health agencies,
funeral homes, Human Resources, workers compensation, government
agencies, and insurance companies when applicable and refers to
appropriate personnel.
8. Receives, sorts, and distributes mail.
9. Takes care of ordering supplies and replacing office
supplies, copier paper, etc. for office and other departments as well as
maintaining updated filing systems and phone lists.

Marietta Memorial Hospital

Address

Marietta, OH
45750 USA