Job Title: Controller
Reports To: President
FLSA Status: Exempt
Summary: The Controller reports directly to the President. The Controller directs the financial affairs of the company. This includes financial analysis of operations, including monthly interim financial statements with supporting schedules. The Controller is responsible for the company’s financial plans and policies, its accounting practices, the conduct of its relationship with lending institutions and the financial community, the maintenance of its fiscal records, and the preparation of financial reports. The position involves a great deal of cost accounting as well as supervision over general accounting, fixed asset management, internal controls and budgetary controls.
Duties and Responsibilities: include the following. Other duties may be assigned.
1. Produce monthly financial statements including income statements, balance sheet, statement of changes in financial/cash flow position, cash flow projections, inventory, aged receivables listing and aged payables listing on a timely basis (i.e., within three weeks). Proactive analysis of the monthly financial statements for the business, including: analysis of key financial performance indicators and trends, including financial ratios. Share findings with ownership/management in conjunction with suggesting and implementing needed improvement.
2. Manage and/or perform all activities as necessary related to financial accounting such as: invoicing, refunds; purchasing; payroll; collection of accounts receivable; monitoring of general ledger accounts; management and payment of suppliers; assistance in the on-going monitoring and management of banking relationships, including any bank line of credit; monthly borrowing base calculations; cash flow analysis and the management of short and long term debt; performing bank and other key reconciliations; and supervising general banking duties. Communicate the results to shareholders.
3. Review all accounting processes and practices, financial processes, financial systems and information systems in conjunction with ownership. Establish and implement internal processes and controls required for improvement. Document the company’s financial processes and systems.
4. Assistance with special projects, such as in the preparation of the financial aspects of new business opportunities. This would include preparing a business proforma that would assess the risks, rewards and financing strategies for key opportunities.
5. Preparing the annual financial statements for the business, including workpaper support for corporate tax returns, for review by the company’s external accountants. This role would include proactive management and review of accounting fees and proactive analysis and management of the company’s tax liabilities.
6. Provide leadership to all of the administrative staff. This would include performing general office management duties as required such as managing the performance of administrative personnel, including accounts receivable, accounts payable, inventory, credit, and collections. Manage and control of the expense budget and provide general financial guidance to management.
7. Evaluate the performance of personnel in the office. Recommend training requirements to keep the staff at the highest level of skill necessary to meet the company’s needs and objectives, and recommend that personnel be hired or removed from the company.
8. Setup annual budget and keep management apprised.
Required skills, knowledge and abilities:
- Minimum of five (5) years previous accounting experience.
- BS in accounting required. CPA or CMA preferred.
- Fully functional with all aspects of MAS 200/MAS 90, Excel and Word.
- Exceptional ability to work independently.
- Strong knowledge of cost and inventory accounting.
- Excellent knowledge of generally accepted accounting principles and concepts.
- Strong knowledge of financial statement analysis including key trends analysis, cash flow forecasting techniques, financial controls, and business case analysis.
- Interpersonal skills necessary to train others in performing key financial activities and supervise their work.
- Ability to set and meet deadlines, including strong ability to manage multiple tasks to completion at one time.