Buyer Planner

1. Objective:

The primary objective of the Buyer/Planner is planning and maintaining a material procurement process which establishes and achieves the least total cost, best quality, and timely delivery for material purchases from domestic and international suppliers to ensure customer needs are satisfied.

2. Roles and Responsibilities:

· Complete the purchase of production and/or non-production materials according to schedules or purchase requisitions and coordinate suppliers to meet Company’s goals regarding quality, delivery, and cost

· Plan/schedule suppliers/sub-contractors to maintain uninterrupted flow of materials including raw materials, components, sub-components, and services from internal, domestic, and international suppliers

· Raise purchase orders to ensure timely delivery of components in line with materials and production planning requirements

· Identify, notify, and manage potential shortages by planning and expediting internally and externally

· Coordinate all planning and scheduling activities to achieve customer delivery requirements

· Continuously work to minimize items on back orders from domestic and international suppliers

· Expedite and reschedule open purchase orders to suit planning/production/customer service requirements by negotiating with suppliers for delaying or bringing forward, cancelling, reducing, or minimizing ordered quantities to minimize impact on inventory holding

· Liaise with freight forwarders for all coming materials from overseas suppliers and maintain in-transit report for accurate online information for Customer Service

· Manage inventory levels to optimum levels to achieve balance between customer service and working capital (over stock v/s stock outs)

· Improve systems and processes to deliver greater efficiency and effectiveness of service for company and customers

· Liaise with field and internal staff in relation to purchasing requests and keep them informed on technical details, price and availability

· Support management team with all required reporting of data analysis and prepare reports, in clear and concise communication methods

· Additional duties as assigned

Note: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their Supervisor/Manager.

3. Role Requirements:

· Educational

o High school diploma or equivalent

· Experience

o 5 years minimum Industrial Purchasing experience

o Experience with ERP systems such as M3, SAP or Oracle

o Previous Hydraulics experience preferred

o Broad distribution/manufacturing knowledge

o Experience negotiating supply priorities of raw materials

o Understanding of freight forwarding processes

o Experience dealing with freight forwards, customs agents, and suppliers

· Skills

o Advanced communication skills, verbal and written

o Advanced skills in Microsoft Office, emphasis on Excel

o Ability to multi-task and handle competing deadlines

o Ability to work effectively as part of a team

o Excellent time management and planning skills

4. Safety Responsibilities:

· Follow Safety standards and comply with procedures, rules, and regulations

· Keep a clean and safe working environment and optimize space utilization

· Participate in the Total Continuous Improvement program

· Attend all employee Safety Meetings

· Use prescribed Personal Protective Equipment

· Observe restricted areas and all warning signs

5. Work Environment:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Work environment varies depending on job function, site, and activity. This role will generally be exposed to indoor office working conditions. Adequate lighting and ventilation exist in all areas of the facility.

6. Physical Demands:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Regularly required to sit, stand, and walk throughout the day. Required to use hands to handle or feel. Required to hear, listen, and communicate with others in an office environment.