Skip to Main Content

This job listing expired over a month ago

Executive Assistant

Manufacturing Company in Machesney Park, IL Rockford, IL

  • Salary $15 to $20 Hourly
  • Benefits Offered Medical, Life Insurance, 401k, Dental
  • Employment Type Temporary

Executive Administrative Assistant Responsibilities

  • Acting as the administrative point of contact between the executives and internal/external clients as all department team members.
  • Undertaking the tasks of receiving calls, take messages and routing correspondence
  • Handling executives’ requests and queries appropriately

Job brief

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. You will often be the first point of contact with customers and vendors. You represent the company.

Responsibilities

  • Act as the point of contact between the executives and internal/external clients
  • Act as the point of contact between the executives and department team members
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

Requirements

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • High School degree; additional qualification as personal assistant would be considered an advantage

Manufacturing Company in Machesney Park, IL

Why Work Here?

Our products have domestic and global presence. The company enjoys a strong presence in the industrial and medical sectors.

This is a privately held company in business for 30 years. The company designs, builds, tests, installs and services integrated automation equipment in manufacturing and also has developed and pioneered medical device motion systems relating to patient positioning. We are looking for dedicated, talented and experienced individuals to add to our strong team and to participate in our growing business.

Address

Rockford, IL
61101 USA