On-Site Administration

JOB TITLE: On-Site Administration

EMPLOYER: Mandros Painting Inc

DEPARTMENT: Operations

REPORTS TO: Project Manager, Business Manager CFO

EFFECTIVE DATE: 7/1/2021

SUMMARY:

Provide a wide spectrum of administrative duties and support to Mandros’ on-site Project Manager and Superintendent in relation to the day-to-day process of the project(s). In addition, maintain contact with the various departmental leads of the contracted company in regard to current T & M and/or various aspects of the work being conducted.

DUTIES AND RESPONSIBILITIES:

• Participate in a.m. and p.m. meetings with on-site Superintendent.
• Record and maintain via both hard copy & computer the daily project detail(s) i.e., site location, crew, work performed, T&M, etc., to be used for tracking and billing purposes by both Mandros’ and the contract company.
• Distribute, follow through, and retrieve above said records to relevant parties for review, approval, signature, and billing.
• Update daily scheduled work report and distribute to Project Manager and contract company personal.
• Maintain various tracking spreadsheets to be used by both Mandros’ and the contract company.
• Compile various job-related documents, build, and update various templates and spreadsheets.
• General office duties i.e., answer phone, respond to paging system, take, and relay messages, maintain office supplies, copy, scan, file, etc.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• High school diploma or general education degree (GED)
• Associate degree, or equivalent from a two-year college or technical school, or six months to one-year related experience would be an advantage.
• Computer skills including a proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Valid Driver’s license.
• Pass Prescreen Drug and Background test

COMPETENCIES:

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Occasionally works around fumes, airborne particles, or toxic chemicals.
• Occasionally exposed to outside weather conditions.