Executive Administrative Assistant
Making Opportunity Count, Inc.
Fitchburg, MA
- Expired: January 29, 2023. Applications are no longer accepted.
Executive Administrative Assistant
Reporting to the VP & Chief HR Officer with a dotted line to the Chief of Staff/Chief Race Equity Officer, the Executive Assistant (EA) is responsible for performing a variety of complex and confidential tasks, in support of a team of professional in various disciplines. The EA will come in contact with MOC's Senior Leadership Team and high-level Community Officials and Partners, and is expected to be professional, respectful, and kind in their representation of the Agency. A strong commitment to quality work with well-rounded expertise in organizing and completing high level work, juggling multiple priorities, has a sense of urgency, and a great deal of attention to details are a skillset that is required to meet expectations in this role.
Responsibilities:
QUALIFICATIONS:
Reporting to the VP & Chief HR Officer with a dotted line to the Chief of Staff/Chief Race Equity Officer, the Executive Assistant (EA) is responsible for performing a variety of complex and confidential tasks, in support of a team of professional in various disciplines. The EA will come in contact with MOC's Senior Leadership Team and high-level Community Officials and Partners, and is expected to be professional, respectful, and kind in their representation of the Agency. A strong commitment to quality work with well-rounded expertise in organizing and completing high level work, juggling multiple priorities, has a sense of urgency, and a great deal of attention to details are a skillset that is required to meet expectations in this role.
Responsibilities:
- Provides direct administrative support for the Chief of Staff/Chief Equity Officer, and support to the Human Resources team.
- Assists with keeping executives and their teams organized and responsive.
- Demonstrates a high level of professionalism when dealing with confidential and sensitive information.
- Interfaces and engages with Agency managers and employees in a respectful manner.
- Assists with maintaining benefits vendor relationships.
- Drafts, edits, proofreads, and or reviews documents for accuracy, format, and presentation.
- Schedules appointments, meetings, and conferences; schedules Teams or Zoom meetings.
- Works with the team on various interdepartmental projects and priorities.
- Reviews and responds to incoming calls, mail, service requests, etc.
- Creates excel spreadsheets, word tables, and PP presentations.
- Attends leadership meetings and composes and distributes minutes.
- Is technology savvy and not afraid to learn new processes and systems.
- General office management duties including ordering office supplies.
- Proactively works to maintain a confidential filing system in electronic format.
- Performs general clerical duties including but not limited to filing, photocopying, and mailing.
- Assists with special projects and performs other related duties as assigned by management.
QUALIFICATIONS:
- BA/BS or Associate's (AA) in business or related field, with 5 years related experience providing executive support.
- Experience in non-profit agencies a plis.
- Must have experience working with an HR team; familiarity with HR systems and processes required (i.e. payroll, benefits, etc.; experience with ADP, Paycom Pay scale)
- Excellent verbal and written communication skills.
- High skill level in Microsoft Office Suite.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Acute attention to details, and juggling multiple priorities and delivering consistent results.
- Ability to work on complex projects with general direction and minimal guidance.
- A proactive approach to problem solving with strong decision-making skills.
- Creative, flexible, and innovative team player.
- Must be reliable, accountable, and is an individual and team contributor.
Making Opportunity Count, Inc.
Address
Fitchburg, MA
01420
USA
Industry
Business
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