The Battery is San Francisco's unique modern-era private social club. The Battery houses seven bars and casual, yet stellar dining rooms serving breakfast, lunch and dinner. Spa, steam rooms, gym, library, green room, garden, private and Member event spaces, and breathtaking views of San Francisco add to the unique ambiance.
Under the direction of the Director of Programming and Director of Membership Operations, the Programming Manager oversees all aspects of Member Event operations. You will complete various administrative tasks and other special projects as needed. The Member Events Department produces and hosts a wide-variety of events including live shows, DJs, Comedy, Films, Lectures, Wine and Spirit Tastings, Family, Holiday, Special and Sporting Events both on and off property.
This is a full time position and the working hours will vary depending on the needs of the operations, including nights and weekends when applicable. There are typically 5-10 events taking place per week, and sometimes more. Work related duties must be done primarily onsite.
DUTIES and RESPONSIBILITIES:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or for other reasons.
Manage onsite events along with other Programming Department Staff.
Establish and maintain strong relationships with Presenters or Artists that come to present at The Battery.
Keep the Director of Programming fully informed of all matters that occur during events.
Aid in the conceptualizing and brainstorming of new events and large parties including Halloween, New Year’s, Camp Battery, Bedlam and other special events with the Director of Programming.
Must be able to deal with members and Presenters/ Artists in a professional manner while maintaining a composed demeanor in high stress situations.
Department & Inter-department Operations:
Manage the information in the Master Events Document, Special Events Document, Cost/Rev Document, etc.
Assist in keeping all department costs at or below budget.
Ensure effective interdepartmental communication via daily briefings, written communication, and other scheduled meetings.
Attend weekly BEO meetings and lead on events where you are the Manager on Duty.
Create floor plans, and furniture movement tasks and layouts for house people.
Provide research and production assistance for all special events. Keep track of special event budgets and hire vendors, performers, contractors, order/rent special materials/equipment etc. as needed.
Update all internal records of past vendors and event recaps.
Manage the Fringe Benefit Program.
Marketing & Communications:
Write copy for the Events page. Post events to the website and send event invites/messages through the backend admin site.
Create a weekly newsletter in current format with upcoming events, pertinent club news, and other member-related updates.
Oversee copy-editing on event postings, marketing materials, and other external facing communications.
Create event signage for individual spaces, the Front Desk, directional, and special update messaging.
Aid in business development initiatives when called upon by other outlets.
Ensure that standard, policies and procedures of The Battery are maintained.
Must have and be able to do all of the following:
High school diploma or equivalent.
Minimum two years of event planning/production and managing staff
Excellent communication skills, both written and verbal, in English.
Basic math skills
Fluency in computer software programs like MS Office Suite and Google Drive
Flexibility with schedule: Evenings, weekends and holidays.
Ability to work up to 40+ hours per week in a full-time position.
Take direction well; understand and follow written and verbal instructions.
Can creatively solve problems and effectively implement solutions.
Good time management skills; can manage and complete priorities and workflow, be detail-oriented, and work with a sense of urgency.
Ability to learn and perform in a fast-paced environment.
Ability to work both independently and in a team environment and able to handle multiple tasks.
Love of music and culture and familiarity with all aspects of current trends highly appreciated!
WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS:
You must the physical, visual, and auditory ability to perform the essential functions of the job, with or without reasonable accommodations and be able to meet the following requirements:
Must be able to maneuver through all areas of the property.
Heavy member/presenter contact is required.
Must be able to tolerate varying noise levels, temperature, and illumination and air quality.
Requires hand-eye coordination and manual dexterity.
Requires normal sense or smell, taste, touch and sound.
Must be able to respond to visual or aural cues.
Continuously or periodically bend, twist, lean, lift, push, pull, kneel, bend, walk, stand, and/or sit up to 8+ hours per shift.
Lift up to 50 pounds in order to perform the essential functions.
Work in a stressful environment and stressful situations.
Work in an environment where the climate constantly changes.
MXB Battery Operations LPSan Francisco, CA
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