Receptionist Administrative Assistant
MSW Machinery Solutions Indianapolis, IN
- Expired: over a month ago. Applications are no longer accepted.
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors accordingly
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail and package deliveries
- Maintain office security by following safety procedures and controlling access
- Order front office supplies and keep inventory of stock
- Update calendars, schedules meetings, books meetings rooms, handle any special requests
- Keep updated records of office expenses and costs
- Perform other clerical tasks including data entry, filing, photocopying, and faxing
- Create a great first impression and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process
- Respond to staff needs in a timely and effective manner
- Flexibility with early morning starts if early meetings are booked
- Handle food deliveries, setting up and taking down for catered lunches, and kitchen oversight
- Maintaining employee records
- Updating HR databases (e.g. new hires, separations, vacation and sick leaves)
- Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
- Answer employees queries about HR-related issues
- Performs other duties as assigned
MSW Machinery SolutionsWhy Work Here?
Very fair & team oriented with many opportunities to grow with the company.
Industrial mechanical company specializing in turn-key machinery installations. We also provide mechanical and rigging services, pipe fitting services, industrial maintenance services, and a full range of industrial contracting services.
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