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Court House Supervisor

MSC Management Services, LLC Cleveland ,OH
  • Posted: over a month ago
  • Full-Time
  • Benefits: 401k, dental, life_insurance, medical, vision
Job Description

MSC Management Services, LLC (MSC) with headquarters in Oakland, Maryland, is a fast growing woman owned Small Business and HUBZone Company with an outstanding record of performance providing more effective and efficient acquisition, business process, administrative and security services to multiple federal agencies.

MSC is looking for a Supervisor to support a pending proposal in support of the Federal Courthouse of Northern Ohio

The Supervisor will not only be required to review the work of the staff but will also serve as a backup when staff members are off. In addition to supervisory responsibilities this individual will also perform the roles and responsibly below as needed for support.

Essential Functions:

  • Greet visitors, determining nature of visits and directing visitors to appropriate person
  • Operate a central phone system, receiving and directing calls to Government personnel, taking and distributing phone messages, and answering general questions.
  • Recording and transmitting messages; keeping records of calls placed; providing information to callers and visitors; making appointments; keeping a log and track of visitor’s passes and keys.
  • Receiving incoming service calls from building tenants. Relaying requests to proper building maintenance personnel and following up with the proper service request documentation timely.
  • Personally respond to requests for information concerning office procedures; determine which requests should be handled by the GSA appropriate staff member or other offices.
  • Providing receptionist, faxing, and copier/duplicating functions.
  • Coding and filing documents according to accepted government filing plan.
  • Opening, sorting and distributing mail for the effective operation of the facility. Addressing and mailing packages and envelopes. Arrange for express document/package services when necessary, i.e. UPS, Federal Express, etc.
  • Receiving and confirming conference room reservation requests. As instructed, maintain conference room calendar. Make arrangements for conferences and meetings and assemble established background materials as directed.
  • Word processing using Microsoft Office, Google, Word for Windows and typing using on-site software and hardware. Examples are: typing letters/memos from typed, handwritten or from an email draft; typing forms; and merging text from different sources into complete properly formatted documents. Creating, manipulating, and maintaining spreadsheets and databases using Excel and Access Applications. Learning other Government software programs.
  • Coding and filing documents according to accepted government filing plan. Opening, sorting and distributing mail for the effective operation of the facility. Addressing and mailing packages and envelopes. Arrange for express document/package services when necessary, i.e. UPS, Federal Express, etc.
  • Monitors, coordinates and maintains a variety of records. Extracts information, enters into NCMMS
  • databases, manipulates it to determine if trends or patterns exist and generates various management reports
  • for use in Government decision making.
  • Performs other miscellaneous duties such as activating Personal Identity Verification (PIV) cards and other
  • comparable duties as assigned.
  •  Maintains time and attendance reports (Secretary II only).

 

Qualifications:

  • Advanced computer skills.
  • Proficiency in computer systems and software such as MS Word, Excel, Power Point, Access, and Outlook) and Windows applications environment.
  • (5) Years of General Office and clerical with 2 years of prior supervisory experience.
  • Ability to apply judgment in accomplishing tasks.
  • Minimum High School diploma (or equivalent)
  • Prior administrative experience supporting Federal Courthouse Preferred

  Hours and Location:          

  • Mon-Fri 8:00 am to 4:30 PM
  • Position will provide support all four locations
  • 1240 East Ninth Street, Cleveland, Ohio 44199
  • 801 W. Superior Avenue, Cleveland, Ohio 44113
  • 2 South Main Street, Akron, Ohio 44308
  • 201 W. Superior Avenue, Cleveland, Ohio 44114  

Salary:

This position will fall under the Service Contract Act under the labor category Secretary III 20.31.  All vacation time and benefits will be in compliance with the Service Contract Act. Health and Welfare rate of 4.22 per hour will be applied towards benefit package.


MSC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. MSC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.#MSC

 

MSC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. MSC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.

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Company Description
MSC Management Services, LLC (MSC) with headquarters in Oakland, Maryland, is a fast growing woman owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, administrative and security services to multiple federal agencies.

MSC Management Services, LLC

MSC Management Services, LLC (MSC) with headquarters in Oakland, Maryland, is a fast growing woman owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, administrative and security services to multiple federal agencies.

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