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Administrative Assistant

MILLS MARINE & SHIP REPAIR LLC
Suffolk, VA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description: Reports To: HR Manager Summary: Assist HR Department recruitment with incoming calls, faxes, email correspondence, applicants’ documents, prepare for onboarding for new potential hires, maintain an updated spreadsheet with accuracy, and online database. The Administrative Assistant position may transition into other administrative duties with other department areas in the near future. Essential Duties and Responsibilities include the following. (Other duties may be assigned) Provide administrative assistance to HR department recruiter(s) are out on calls and job fairsScheduling and setting appointments with applicants and management as neededMaintaining strict confidentiality of company/employee informationAssist with background investigation/drug screening processAssist with onboarding and new hires first day on the jobAnswers incoming telephone calls, determines the purpose of callers, and forwards calls as appropriate.Takes and delivers messages when appropriate personnel is unavailable.Knowledgeable with Microsoft Office Package-Excel, PowerPoint, Word, and AccessAnswers questions about the organization and provides callers with addresses, directions, and other information.Assists with initial new hire process; submission of online resume, application, and updating databaseWelcomes visitors, determines nature of business, and announces visitors as appropriate.Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.Organizes and maintains file system, and files correspondence and other records.Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.Performs administrative and office support activities for Lease Labor and on occasion assist multiple corporate staff membersPerforms other clerical duties as needed, such as filing, sorting, photocopying, and collating.ADP workforce now preferred. DUTIES AND RESPONSIBILITIES Duties and responsibilities include (Not limited):Assist in getting job descriptions and qualifying questions written and advertised.Work cohesively with the Senior Recruiter and Executive leadership in a team-oriented atmosphere to reach company assigned strategic goals for lease labor and other assigned recruiting needsContinually add to the company sourcing list for passive candidate searches.Assist in screening process all applicants/resumes for each job at a high volume. Data entry into client source database system(s) for applicants applying for trade and non-trade job assignmentsAssist with phone screening of relevant candidates for the Recruiter.Maintain effective relationships with social and professional networks to source qualified candidatesManage and assist with the coordination of interviews with relevant hiring managers and team members.Be aware of Mills Marine standards & business conduct and abide by the instructions and guidelines.Develop and execute strategies for locating general laborers, skilled laborers, and professional workers and interview and screen those workers to meet client demands.Assist proactively, develop and maintain candidate slates for current and future open positions. Assist with managing job postings on external websites and social media. EDUCATION High school diploma or GED equivalency EXPERIENCE Two to three years of administrative office environment experience, preferably experience with recruitment Managerial Responsibilities This non-exempt position has no supervisory responsibilities. Benefits: In addition to competitive pay, we provide a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build lifelong relationships with Mills. Benefits are subject to employment eligibility. Benefits:Full-time employmentPaid accrued vacation timeHealth, dental, vision insuranceCompany-paid life and accidental insuranceOffer additional voluntary life/disability group insuranceLegal Resource benefit Mills Marine is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Mills Marine is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Customer Service – manages difficult or emotional customer situations; response promptly to customer needs; responds to requests for service and assistance. Interpersonal Skills – maintains confidentiality; listens to others without interrupting; keeps emotions under control. Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; response well to questions. Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information. Teamwork – gives and welcomes feedback; Contributes to building a positive team spirit. Cost Consciousness – conserves organizational resources. Diversity – demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics – treats people with respect; Works with integrity and ethics; upholds organizational values. Organizational Support – follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values. Planning/Organizing – prioritizes and plans work activities; manages time effectively; plans for additional resources. Professionalism – tactfully approaches others; reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions. Quality – demonstrates accuracy and thoroughness; improves and promotes quality; applies feedback to improve performance; monitors own work to ensure quality. Safety and Security – observes safety and security procedures; reports potentially unsafe conditions. Attendance/Punctuality – consistently at work and on time. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions. Initiative – seeks increased responsibilities; asks for and offers help when needed. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Skills Ability to read, and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Mathematical Skills Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills Proficiency in Microsoft Office suite applications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is fairly quiet.

MILLS MARINE & SHIP REPAIR LLC

Address

Suffolk, VA
23434 USA

Industry

Business

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