Job Summary: Reports directly to the MI Homes CIO and provides administrative support to the Information Systems Department. Support includes invoice processing, meeting/travel/calendar scheduling, and special projects to assist in daily operational functions to ensure accurate and efficient workflow. Duties and Responsibilities: Processes invoices for payment including verification of invoice accuracy, copy and distribution to the Accounting Department.
Research and resolve discrepancies. Assist CIO in the annual budgeting process and budget analysis on a monthly and annual basis. Processes a variety of documents including letters, memorandums, forms, reports, etc.
which may require research, analysis and comparison of data to obtain information. May compose and/or edit such as required. Material may often be of a sensitive or confidential nature.
Reviews, prepares, obtains appropriate approvals and processes general administrative items such as expense reports, payroll information, PTO requests, supply requisitions, etc. Answers incoming calls for the CIO and routes accordingly. Prepares meeting agendas and conference rooms, arranges business travel and hotel, and schedules departmental meetings.
Responsible for planning department events and team building activities on a quarterly and annual basis. These may be onsite as well as offsite events. Coordination and planning of the functions must timely to ensure venue and staff availability.
Handles sensitive and confidential information. Orders and stocks office supplies as necessary and processes purchase of such items. Develops and maintains departmental documentation to ensure accessibility as required.
Acts as a liaison between Information Systems and other MI Homes Divisions and Departments. Maintaining positive internal working relationships is vital to daily operations in the Information Systems department. Assists others including IS Managers in coordination of schedules and may be asked to research or analyze reports, invoices, expenses, and presentations.
May also participate in departmental projects. Collects and distributes postal mail and packages accordingly.