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Tax Administrative Assistant - SEASONAL

MHTB Accountancy Group of Silicon Valley San Jose, CA
  • Expired: over a month ago. Applications are no longer accepted.

The position requires intermediate level skills/knowledge in Microsoft Outlook, Word and Excel as well as experience with general office support, scanning, photocopying, and receptionist coverage. Additional software utilized in the role: Lacerte, Practice CS and Gofileroom. Experience in a Cloud environment is desired.

Reporting Relationship

This position reports to the Firm Administrator.


  • Assemble, file, scan and track all tax returns, estimates and extensions
  • Receive E-File authorization forms and organize with client files for processing
  • Assist with the mail for the department and maintain tracking log
  • Process and distribute weekly tax return status reports to firm
  • Maintain client files
  • General administrative word processing, filing, scanning
  • Back up assistance for the Receptionist, as requested

Knowledge, Skills and Abilities

  • Professional demeanor
  • Attention to detail
  • Exceptional time management skills
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Ability to manage multiple priorities and work towards deadlines
  • Excellent interpersonal skills and flexibility
  • Ability to work independently and within a team
  • Ability to work well with all levels of firm management and staff
  • Experience with general office support, scanning, photocopying and receptionist coverage

Minimum Qualifications

  • Detail-oriented with excellent organizational and communications skills.
  • Ability to multi-task, meet deadlines and achieve objectives.
  • High energy self-starter with the confidence to make good decisions and establish effective interdepartmental relations.
  • Commitment to delivering first class internal and external customer service.
  • Willingness to work extended hours as needed – including Saturdays.

MHTB Accountancy Group of Silicon Valley

Please visit


1655 Willow Street, San Jose, CA 95125
San Jose, CA