I) Job Purpose Provides service coordination and/or specialized skills services, to developmentally delayed infants, toddlers and their families as identified in the Individualized Family Service Plan (IFSP) and from the point of referral to eligibility determination. Ensures that all (0-3) children are served timely and appropriately and in keeping with their procedural safeguards, rights and needs. Focuses on supporting the parent-child relationship so that positive outcomes can occur. Commits to the belief that parenting is the most important job there is and that every parent/caregiver can be successful. This position fully embraces the mission and 7 key principles for providing early intervention services in the natural environment. II) Essential FunctionsParticipates in project groups, committees, child find activities and interagency program planning as requested by the Chief of ECI.May organize and facilitate (inclusive) community groups, activities and opportunities for children with occupational therapy and/or motor needs.May serve as the Program Lead for EIS’sMay serve as the Division Lead for EIS’s.May provide training to ECI staff and the community.May supervise student interns(s)Must participate in required supervision, meetings and trainings.Must maintain professional licensure and complete required continuing education contact hours each year as mandated by license.Must be able to work within a modified trans-disciplinary team approach/setting.Must demonstrate flexibility with work, attitude and communication with ECI staff and families.Must have the ability to learn and implement early intervention strategies and techniques.Must demonstrate emotional control, good judgment and safe practices when under stress.Must demonstrate ethical and professional behavior.Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”Perform other job duties or responsibilities as requested or assigned. A. Complete Intake, Screenings, Eligibility Determination and Initial IFSP for all new ECI referrals assigned. Performance Standards:Contact family within two (2) working days of receiving the referral to schedule the initial two (2) hour appointment for intake, screenings, eligibility determination and IFSP. Ensure that this appointment is scheduled with the second discipline representing the child’s primary area of concern. Arrange for an interpreter/translator if needed. Document any barriers and efforts made to meet 45 day timelines and or to obtain physical exam/well child/therapy orders. Attempts and documentation should occur every three days. Request copy of any legal custody documents for ECI child. Discuss parent/caregiver concerns. Begin to initiate needs assessment and routines based interview with family (foster, kinship or bio).Complete the initial intake, screening, eligibility determination and initial IFSP within twenty-one (21) days of referral unless otherwise approved by supervisor. Document reason for delay in meeting 21 day timeline. Consult with supervisor if it appears that 45 day timeline may be compromised and decide on action plan based on family versus program reasons for delay as well as other mitigating factors.Coordinate assessments/eligibility determinations by ensuring that all team members are informed of time, place, location, special circumstances; the test materials are complete; the meeting starts on time; the child's caregivers can participate in their preferred way and all other staff roles are designated before starting. Use a person centered approach and discourage dual conversations.If the ECI infant/toddler lives with foster or kinship family and has visitation with biological family, coordinate assessment/eligibility determination with these families and the biological family if possible.Secure documentation of therapy orders and or medical records by physician or nurse practitioner on or before the initial IFSP meeting, or no later than (10) days after IFSP meeting. Work with the families to obtain these medical records (and therapy orders if needed). If the required therapy orders/medical records are not procured by the initial IFSP discuss the importance and the need with the family of having and getting a well-child exam and problem solve how you can assist the family with this. Accurately explain the ECI philosophy, services available, and home visit guidelines. Offer the option to view the IFSP video/CD/DVD etc.Accurately explain and review the ECI Rights Booklet and procedural safeguards, with the family and have them sign the acknowledgement form.Complete and have signed Authorizations for Release of Information prior to requesting/releasing any client information either verbally or in writing. Complete ROI’s for any of the following entities: ISD, PCP, Physician specialists such as Gastroenterologist or Ophthalmologist, Audiology, CCMC, ISD, hospital birth records, CPS, CASA, Foster Agency, Child Care, etc. after explaining reason why and obtaining written parental consent. Exceptions include referral source and CPS/CAPTA referrals in investigative stage which allow communication of identifying information in order to process referral through intake and enrollment status.Prepare the child’s family for the intake, screenings, eligibility determination and IFSP by explaining the process and how the family can participate.Complete Prior Written Notice and Consent Forms prior to screenings, assessments and IFSPs.Serve as the facilitator, screener, assessor, coach and/or recorder (and/or interpreter) for the interdisciplinary team during the intake, screenings, eligibility determination and IFSP.Interpret and share test results with the family by sitting next to family so family has a visual of what you are saying. Ensure that all required components of the IFSP are addressed and that the IFSP is written in a manner that supports the infant/toddlers relationship with his or her biological family and if applicable the infants relationship with the foster or kinship family.Review Procedural Safeguards and IFSP with family prior to family signing consent for services or a change in service.Accurately complete and turn in all initial intake, screening, eligibility determination and IFSP paperwork 1 day after completion of the appointment visit. Paperwork is due to the data entry specialist by 8:30 am the day after the appointment. Complete the Diagnosis Form and turn it into the office manager within 3 days of the IFSP. Send the Screening/Assessment Results Form and to the referral source and/or the child’s PCP within 2 days of the IFSP. Provide copy of test results and IFSP to family at the time of the appointment.For children involved with the CPS and Court system obtain court papers showing legal conservatorship and custody arrangements at time of intake; and if during the course of the ECI journey, the ECI child is placed in a new home review the ECI Rights Booklet with the new caregiver, obtain new Release of Information forms, review the current IFSP and most recent eligibility determination/assessment results, and administer a new Family Needs Assessment, complete a routines based interview and amend the existing IFSP as indicated and needed. Review need for a new FCS packet to be completed. B. Provide coordination and collaboration of ECI and non-ECI services for assigned infants and toddlers from intake and enrollment through discharge follow-up. (For paperwork see section G)Performance Standards:Implement, assist with or track all services and strategies identified in the IFSP ensuring that all target dates are met. Exceptions must be documented.Assist family with accessing resources to meet the needs of the infant/toddler as identified by the IFSP. These may include but are not limited to informational, emotional and or material support such as securing well child/ therapy orders, assisting with doctors/specialists appointments, ISD and Head Start referrals, Vision and Hearing needs, adaptive equipment/assistive technology, transportation, childcare, respite; health insurance and medical, parenting and developmental information.If an emergency or crisis arises inform ECI supervisor immediately and develop action plan to be implemented. (e.g., Contact MCOT/MHMR Crisis line call or make a CPS Report). Ensure child is safe.Collaborate and coordinate with any relevant programs and /or agencies the family is involved with and gives consent for.Complete a Change of IFSP within one (1) week to reflect changing needs/services of the child and family. Review Procedural Safeguards and IFSP with family prior to family signing consent for services or a change in services. Complete/update FCS.Share any ECI evaluation results or newly acquired medical records with IFSP team and review current IFSP to determine, what if any new outcomes and or strategies need to be added, revised or ended. After incorporating recommendations into outcomes and strategies review and discuss services, frequency and durations, making changes that reflect a modified trans- disciplinary approach.Ensure that documentation for child's immunizations and well-baby checks is in child's chart and updated at every 6-month review and annual review.When indicated Explain transition and the options available. Document in the IFSP a transition plan before the age of two and assist the family through the process of determining the next setting.Coordinate with social service agencies (WIC, CCMS etc.), medical personnel, child cares, Head Start/EHS and ISDs to insure quality services that meet the child/family needs.Monitor/track family no shows/cancellations bringing these to the attention of the supervisor for the purpose of developing an action plan. Discuss these missed appointments with the family in a respectful and reflective manner.
Why Work Here?
We Change Lives!
Welcome to My Health My Resources (MHMR): We Change Lives
For more than 40 years, MHMR Tarrant has improved the lives of people with health care needs, such as substance use disorder, psychiatric disorders, and intellectual delays and disabilities. Using innovative approaches, MHMR partners with individuals and families, and collaborates with other community organizations to provide services and a hopeful future. Susan Garnett, CEO