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Administrative Assistant for Residential Life Services and Community Standards

Lycoming College
Williamsport, PA
  • Expired: January 26, 2022. Applications are no longer accepted.

Lycoming College is seeking applications for an Administrative Assistant for Residential Life and Community Standards. This position is a professional member of the Student Life staff who is responsible for providing comprehensive administrative support for the office of Residential Life and its staff along with assisting the Director of Community Standards. This is a full-time, 12-month position that is eligible for healthcare, dental, and vision insurance along with excellent retirement and tuition assistant benefit packages available after just 90 days!

Responsibilities include but are not limited to:

Office Manager and Receptionist

  • Serves as a referral agent for phone, email and direct inquiries for both the Residential Life Office and the Director of Community Standards.
  • Generates office correspondence and materials
  • Handles filing, mail, and ordering of supplies
  • Maintains updated office files (computer and paper copy)
  • Schedules appointments for the Director, department meetings and events as needed; reserves facilities for same (as needed)
  • Hires and supervises student office worker(s)
  • Coordinates maintenance and service for department equipment
  • Manages aspects of department budget (P-card reconciliation, invoice payments, check requests & travel expense reimbursements)
  • Works with vendors to coordinate campus welcome package and linen programs (contracts, letters, distribution, invoice payments)
  • Prepares and distributes materials to Residential Life staff
  • Prepares statistical reports
  • Maintains and regularly updates department webpages using current campus software
  • Coordinates laundry funds and tracking
  • Updates and maintains department calendar
  • Coordinates meal plan changes
  • Creates Residential Life Office Newsletter(s)
  • Maintains appropriate working relationships with campus constituencies.
  • Enters charges, generates, and mails statements related to campus housing damages; maintains records and responds to inquiries and appeals regarding same

Student Conduct Process Responsibilities

  • Schedules appointments for student conduct matters, including Title IX investigative meetings, etc.
  • Maintains and manages confidential paper and computer records of conduct matters
  • Processes files for conduct hearings, including data entry, meeting notices, disposition letters, and mailing parent letters as appropriate
  • Inputs damage and conduct sanction charges for individuals and/or groups. Generate student billing
  • Coordinates and schedules Conduct Boards as needed.
  • Manages the student conduct code database for the entire campus, updating database as needed and preparing statistical/data reports
  • Supports the Director of Community Standards oversight of cases, updating weekly spreadsheets and communicating progress of cases on weekly basis

Housing Process Support

  • Shares in the preparation, distribution, and processing of information concerning the room selection process for continuing students.  Is present to assist with various phases of this process that requires hours outside of the business day
  • Shares in the preparation, distribution, and processing of housing information and applications for break housing (Thanksgiving, Semester, and Spring), End of Year, Commencement, May and Summer terms.
  • Assists with residence hall check in and check out procedures.  This will involve weekend hours

Requirements & Qualifications:

Educational Requirements:  High School diploma required. Associate degree preferred.

Experience and Qualifications:

  • Minimum 3 years general office experience required.
  • Ability to maintain a high level of confidentiality.
  • Computer skills essential knowledge of Microsoft Office - Word, Excel, Publisher, Power Point; experience using email; experience with internet browsing as well as design/editing/publishing programs; the ability to become proficient in other College specific administrative and data software
  • Ability to read, interpret and carry out verbal and written instructions
  • Ability to work both independently and as a member of a team
  • Demonstrates professionalism and contributes to fostering a positive work/learning environment
  • Demonstrates effective organizational and time management skills
  • Demonstrates effective interpersonal skills (listening, verbal/non-verbal and written communication skills)
  • Demonstrates effective conflict resolution and problem-solving skills
  • Exhibits consistency, resourcefulness and resilience
  • Completes paperwork accurately; verifies and correctly enters data
  • Maintains an acceptable attendance record and is punctual per department schedule
  • Skillfully manages individual, group and organizational interactions
  • Averts problem situations and intervenes to resolve conflicts

To Apply: Submit cover letter, resume, and contact information for three professional references.

Review of applications will begin immediately and continue until the position is filled. Post-offer, pre-employment drug screen, and criminal background check conducted.

Founded in 1812, Lycoming College is one of the nations oldest and most respected residential liberal arts colleges. Lycoming is ranked by Forbes as a Top ROI College and by The Princeton Review as one of The 386 Best Colleges. Lycoming Colleges strong endowment-per-student and fiscal acumen provide the foundation to support a first-rate undergraduate education. The College is dedicated to providing a high-quality liberal arts and sciences education including more than 100 majors, minors, and concentrations. Our community of scholars collaborates with and mentors our diverse student body of 1,200 active learners, including 37 percent international and domestic students of color, representing 39 states, territories, and countries. Students compete in 17 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internships, and study abroad in more than two dozen countries. Lycoming is located in Williamsport, PA, a city rich in the arts and ideally situated for outdoor recreation. Williamsport is the site of a world-class healthcare system (UPMC Susquehanna), modern manufacturing, federal offices and county seat, energy and natural gas resources, and home to and the birthplace of the Little League World Series. Learn more at www.lycoming.edu.

Lycoming College proudly celebrates and values diversity. We are committed to fostering an inclusive campus community supporting all faculty, staff, and students. We encourage applications from candidates with diverse backgrounds and all who are interested in supporting and contributing to our mission. Lycoming College is an equal opportunity employer.

 

 

Lycoming College

Address

Williamsport, PA
17705 USA

Industry

Business

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