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Traffic and Production Coordinator

Love & Company
Frederick, MD
  • Expired: January 20, 2022. Applications are no longer accepted.

Traffic and production

coordinator

Member of Workflow Operations Team

Reports to: Senior Director of Workflow Operations

Status: Regular Full Time, Exempt

Love & Company

Love & Company, based in Frederick, Maryland, is a national leader in senior living marketing, research, branding, advertising, and sales management. We take pride in having a top-notch team of creative marketing professionals with extensive experience in their specific areas of expertise as well as senior living.

We believe in providing an excellent employee and client experience by:

  • Developing strong and lasting client relationships built on trust and mutual respect
  • Being trusted advisors to our clients, bringing experience and knowledge they don’t have
  • Doing what is right for our clients, for our partners, and for each other. Always. There is no other choice.
  • Keeping a firm eye on the future as well as the present, providing our clients with innovative solutions and creative, critical thinking to address their challenges and opportunities
  • Continually striving to be better tomorrow than we are today, developing our team members’ skills and knowledge, and sharing that knowledge with each other, with our clients, and with the senior living field

Position Overview

The Traffic and Production Coordinator (“Coordinator”) manages the company’s day-to-day workflow processes, using Workamajig to track the progress of projects across all departments and ensuring that all projects are moving appropriately towards timely completion.

The Coordinator supports the Estimating and Production Manager in developing estimates for outsourced production services as well as internal agency services. The Coordinator also tracks and manages the company’s media placement calendar.

Primary Responsibilities
  • Manage the day-to-day use of Workamajig in planning and managing project work
  • Assist with management of outsourced production projects
  • Assist with the maintenance of the company’s estimating tools
  • Manage the company’s media placement calendar
  • Coordinate SLAP reviews and assist with directing and proofing edits

Detailed Responsibilities
  • Manage the day-to-day use of Workamajig in planning and managing project work
  • Monitor all projects weekly to ensure that budgets, schedules, and project status are entered and updated on a timely basis by the project management team. Report any challenges to the Senior Director of Workforce Operations (Senior Director).
  • Monitor the status of all projects daily to ensure that tasks are being completed on time and on budget. Generate and send the daily huddle report recapping the status of all projects. Report any challenges to the Senior Director.
  • Notify appropriate CEM team members and Senior Director if project milestones may not be met.
  • Identify opportunities to shift project schedules and/or rebalance workload in response to schedule changes. Communicate these opportunities to the Senior Director.
  • Prepare weekly revenue projection updates from Workamajig for the next three months, both overall and by department. Submit to the Senior Director by end of day each Friday, for review and distribution to the company’s leadership team by 1:00pm Monday afternoons.
  • Prepare overall resourcing reports needed by the Senior Director for the Monday morning resourcing meetings.
  • Regularly review project status to identify projects for which status should be changed: e.g., to “Ready for Final Billing” or to “Complete” (on direction of the Senior Accountant).
  • Complete other duties as assigned by the Senior Director.
  • Assist with management of outsourced production projects
  • Ensure requests for estimates from vendors are received in a timely manner.
  • Review the vendor estimates to ensure they appropriately meet the requested specifications and details.
  • Follow up with vendors on additional information that may be needed, as identified by other team members.
  • Enter all estimates into the appropriate project in Workamajig.
  • Follow up with vendors during the production process to ensure projects will be delivered on time and on budget.
  • Complete other duties as assigned by the Estimating and Production Manager.
  • Assist with the maintenance of the company’s estimating tools
  • Prepare recaps of actual versus budgeted time by type of project; present to Estimating and Production Manager for review and evaluation.
  • Update all estimating tools in Workamajig following the direction of the Estimating and Production Manager.
  • Complete other duties as assigned by the Estimating and Production Manager.
  • Manage the company’s media placement calendar
  • Work with the company’s media department to ensure all media placements are scheduled well in advance of placements
  • Ensure that the company’s design team is provided well in advance with all specifications for ad size changes and other adjustments that may be needed before placement
  • Prepare insertion orders for all media placements.
  • Ensure all ads are delivered to media vendors in advance of the required due date.
  • Review vendor invoices for ad placements to ensure they are consistent with the terms of the insertion order under guidance of the Estimating & Production Manager
  • Promptly identify any concerns with advertising schedules or media to the media director for resolution
  • Promptly identify any concerns with media invoices to the Estimating & Production Manager for resolution
  • Coordinate SLAP reviews and assist with directing and proofing edits
  • Work with the project management team to identify projects that are ready for SLAP (“Slow, Laborious, Arduous Proofing”).
  • Send the projects to our SLAP freelancer for review; communicate timelines for review.
  • Review suggested edits from the SLAP freelancer and direct to the appropriate person to make the edits in the project.

Qualifications

This is an entry-level position in workflow operations. The individual should have the following experience and capabilities:
  • Minimum of two years of effective and relevant work experience, ideally including project management experience
  • Experience with project management systems and programs, ideally in an agency environment
  • Strong computer literacy and proficiency in all facets of Microsoft Office/Office 365. Basic knowledge of MacOS is helpful.
  • Dedication to error-free work and communications
  • Excellent organizational, communication and people skills
  • Bachelor’s degree

application Details

To apply, please submit online at:
  • A detailed letter explaining why you are interested in the position, the strengths and benefits you can bring to the firm, and the experience you have in the above areas
  • Your resume
  • Your salary expectations

NOTE: Resumes will ONLY be accepted with a cover letter and salary expectations.

Love & Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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Love & Company

Address

Frederick, MD
21703 USA

Industry

Construction

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