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Administrative Compliance Specialist

Los Angeles Regional Food Bank
Los Angeles, CA
  • Posted: over a month ago
  • $25 to $30 Hourly
  • Full-Time
Job Description

POSITION: Compliance Specialist

SUPERVISOR: Director of Compliance & Administration

STATUS: Hourly/Non-Exempt, Full Time

COMPANY

The mission of the Food Bank is to mobilize resources to fight hunger in our community. To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve. Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County.

ESSENTIAL FUNCTION

The Compliance Specialist supports grants, contracts, and program implementation. General duties include tracking process objectives, program deliverables, data entry, file management, logistics and coordination of meetings and general program support. This position also provides administrative support for various departments. The candidate must coordinate workflows and communication between all parties to ensure the best work results.

WHAT YOU’LL DO

Program Compliance: Provide administrative, fiscal, and programmatic support for county grants and contracts, assisting the Nutrition Services Department as necessary to ensure that program activities/services are compliant with the scope of work/integrated work plan and all pertinent regulations. Complete weekly PEARS (Program Evaluation and Reporting System), SharePoint data entry, monthly reporting and documentation for programmatic auditing as required. Work with the Sr. Financial Analyst and other departments to ensure grant and county contract documents are properly prepared, signed and approved.

Administrative Support: Provide ongoing administrative support for various departments and assist with general office duties and projects as assigned. Serve as back-up to the Front Desk Administrative Assistant with processing outgoing mail for all departments using Pitney Bowes mail sorter. Assist with incoming phone calls, ensuring all information and data are captured accurately; relay messages, transfer calls, and provide general Food Bank information to callers and visitors. Track, sort and process purchase orders, budget reconciliation and incoming checks received.

QUALIFICATIONS

  • Two or more years of vocational or college-level education highly desired; three or more years of administrative assistant experience in distribution, food distribution, or nonprofit organization required; or equivalent combination of education and experience.
  • Conducts self in a professional, respectful and courteous manner during all interactions. Works effectively and collaboratively with others toward common goals.
  • Proficient knowledge of Google Suite and Excel; experience or knowledge of accounting principles preferred.
  • Communicates accurately, honestly, supportively and in a timely manner with department and interdepartmental team members. Demonstrates strong planning, time management and interpersonal skills.
  • Self-starter who is able to work with minimum supervision. Works effectively under pressure to meet established goals and objectives.
  • Demonstrates exceptional problem-solving and organizational abilities. Participates in operational aspects of the department, and maintains/participates in continuous improvement activities within the department.
  • Displays professional and personal integrity.
  • Passion for the advancement of the organization’s mission.
  • Commitment to the five values of the organization: respect, stewardship & accountability, collaboration, service and IDEA (inclusion, diversity, equity & accessibility).
  • Bilingual English/Spanish required.

BENEFITS

We offer a comprehensive benefits package:

  • Medical, dental, vision and flexible spending accounts.
  • Employer paid Life Insurance and Long Term Disability.
  • 403(b) retirement savings plan.
  • Employee Assistance Program.
  • Vacation: Two weeks for the first three years.
  • Sick Time: Nine days per year.
  • Holidays: Nine paid holidays per year, eligible upon the date of hire.

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.

Los Angeles Regional Food Bank

Address

Los Angeles, CA
90058 USA

Industry

Business

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