Monday - Friday 8am-5pm
Temp to Perm or Direct Hire
The position entails some basic reception, typing, filing, bookkeeping, and office duties.
Computer literacy – PC operating systems, Microsoft Office software (primarily Outlook, Word, Excel, as well as Publisher), QuickBooks knowledge a plus and discussed further below.
Real Estate background would be helpful (not necessarily required). Knowledge of leasing, recognition of real estate terms and documents.
Reception skills – ability to answer telephone, transfer calls, or take messages while managing other tasks at desk, greet deliveries and visitors at doors when needed.
Office duties – restock kitchen items on a daily/weekly basis as needed from storage room off kitchen, start dishwasher on Fridays before leaving, assist with picking up or dropping mail at post office when needed.
Real Estate tasks – filing, typing letters and documents for real estate director, distributing documents as needed, transmitting leases, letters to tenants. Assist with real estate listings across multiple sites and help maintain those listings.
Bookkeeping tasks – QuickBooks (desktop version).
Purchase orders – prepare purchase orders as requested to submit with invoices to accounts payable department (daily/weekly)
Banking deposits – record checks received into weekly deposits in QuickBooks (utilizing the Accounts receivable module for customer payments) and prepare weekly deposits for the bank (make copies, endorse checks, print deposit slips, attach validated slips, and file/distribute).
Accounts receivable – in QuickBooks post monthly statement charges to customer ledgers and monthly late fees when appropriate.