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Office Assistant- Sheriff's Department (Part-time)

Livingston County
Howell, MI
  • Expired: August 18, 2022. Applications are no longer accepted.
About Us:

We are located in Southeast Michigan and are one of the fastest growing counties in Michigan. Livingston County consists of 16 townships, 2 villages and 2 cities. The county contains a diverse mix of rural agricultural areas, historic downtowns, suburban development, lake-side living and large recreational lands. Home to two metro parks (Kensington and Huron Meadows), 3 state recreation areas (Island Lake, Brighton, and Pinckney), 1 state park (Lakelands Trail), 2 state game areas, 1 wildlife area, 2 Livingston County parks (Lutz and Fillmore), and numerous local parks, Livingston County has an abundance of recreational opportunities. Livingston County offers 163 park acres per 1,000 residents, more than any other county in Southeast Michigan.

Position Summary:

Under the supervision of the Undersheriff and assigned supervisor or lead worker is responsible for maintaining confidential criminal records, and providing authorized agencies with information from office files. Receives, stores, shares and purges confidential criminal records, performs record and database searches, provides confidential criminal record information to authorized personnel. Performs receptionist duties, customer assistance, clerical and bookkeeping functions for the department.

Benefits:
  • Optional Voluntary 457 Deferred Compensation plan
  • Up to $300 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.
  • Employee assistance program

*Pro-rated based on DOH

Pay Rate Information:

The Office Assistant position is a part-time, non-union position and starting pay is $16.5381/hr. This position is eligible for step pay increases within our Top end of the current wage scale for this position is $21.4990/hr. This position is approximately 20 hours per week.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
  1. Receives, stores and maintains all Sheriff office confidential criminal records both in electronic and non-electronic formats.
  2. Responds and answers inquires from authorized agencies, such as local, state and federal law enforcement agencies, prosecutors, and the courts.
  3. Processes and responds to Freedom of Information Act, subpoena, and discovery inquiries. Prepares correspondence and provides authorized information to a variety of parties, such as insurance companies, attorneys, and the general public.
  4. Purges and destroys files as mandated by the Penal Code.
  5. Performs record and database searches to fulfill information requests.
  6. Performs receptionist duties, such as greeting and assisting customers, answering and directing phone calls, taking messages, and maintaining related information.
  7. Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, and entering data.
  8. Reviews a variety of reports and documents for accuracy ensuring proper signatures, budget codes, discounts, deductions, payments, totals, disbursements, and related information.
  9. Prepares invoices and receipts payments.
  10. Provides routine customer assistance to citizens regarding department operations, programs, and services.
  11. Attends conferences, workshops, and seminars as appropriate.
  12. Performs other duties as directed.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
  • High school diploma or GED and two years of experience in a clerical or administrative position, preferably in a law enforcement setting.
  • The County, at its discretion, may consider an alternative combination of formal education and work experience.
  • Must have no prior or expunged felony convictions.
  • Must be LEIN certified (trained and tested) with the first six months of employment.
  • Ability to learn the principles and practices of creating and maintaining confidential criminal records.
  • Considerable knowledge of the Freedom of Information Act, and basic office and customer service principals and procedures.
  • Skill in maintaining a complex filing system, and retrieving and researching information inquiries, including sensitive information requiring confidentiality and discretion.
  • Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.
  • Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
  • Skill in the use of office equipment and technology, including Microsoft Suite applications, the ability to learn Sheriff's Office's software programs and applicable state software databases.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

Livingston County

Address

Howell, MI
48843 USA

Industry

Business

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