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Administrative Assistant

Link Staffing New Brunswick, NJ
  • Expired: 23 days ago. Applications are no longer accepted.

One of our clients is looking for a skilled Administrative Assistant to cover their Front Desk. This person will have the following experience:

  • Excellent computer skills (experience with MS Office Suite a must, knowledge of Adobe Creative Suite preferred) and demonstrated ability to quickly learn new software programs
  • Ability to undertake, balance, and manage multiple tasks and assignments
  • Exceptional organizational skills
  • Organizing meetings (contacting attendees, preparing agendas, keeping minutes, distributing notes, etc.)
  • Outstanding interpersonal and presentation skills, ability to lead people and get results through others
  • Incredible customer service skills & the ability to create a customer focused culture
  • Must possess the ability to communicate effectively with all levels of management, employees and outside contacts

Job Functions - This person will handle the following functions within this role:

  • Preparation of reports, presentations, statistical graphs & charts and other materials for meetings and correspondence
  • Handle complex calendar and travel arrangements including team & training meeting logistics
  • Maintain Outlook calendar and coordination of all travel arrangements and expense reporting
  • Ensure that all jobs are maintained in a tracking system with complete accuracy, providing updated timelines for the PM management plans and advises any delays
  • Responsible for the administration and updating of all SOPs and the property management intranet pages
  • Provide data and assistance to other property management departments for completion of their specific tasks/deliverables
  • Maintenance of files, both hard copies and electronic filing system
  • Answering resident, vendors and employee telephone inquiries, directing and screening calls as appropriate
  • General clerical duties to include, but not limited to: photocopying, faxing, scanning, mailing and filing

Requirements:

  • Three to five years as the primary provider of administrative and project management support for an Executive
  • Property Management or Real Estate experience preferred

Link Staffing

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New Brunswick, NJ
USA