Prevention Project Management Specialist
- Expired: over a month ago. Applications are no longer accepted.
Position Title: Prevention Project Management Specialist
Status: Full Time/Permanent
Reports To: Chief Administrative Officer
Compensation: $21.98 - $23.42/hr. (*Project Management professional certification could increase the pay range.)
Location: Pacific Northwest residency preferred for occasional in office work
About the Organization: Lines for Life is a non-profit dedicated to building hope every day by preventing substance abuse and suicide and promoting mental wellness. We have served thousands of people with addiction, mental health and suicide intervention services, treatment referral and drug prevention education. According to Oregon Business, Lines for Life is one of the 100 Best Nonprofits to Work for in the state.
Prevention Project Management Specialist Position Summary: This is a full time Prevention role that provides project support, administration, and documentation for Prevention programs. The position will be involved from start to finish of new and ongoing Prevention projects. Project Management Specialist must be able to see projects through to the end in a seamless manner.
Prevention Project Management Specialist Responsibilities:
- Demonstrate the culture of Lines for Life by modeling behavior that supports the organization’s goals and philosophies.
- The position will assist with the delivery of large-scale, complex, departmental strategic projects at the direction of the Prevention Programs Director and IT Project Manager
- Develop, maintain and monitor project plans, project schedules, communications, work hours, relevant budgets and expenditures.
- Organize meetings with key project stakeholders in the project and document and follow-up on important actions and decisions from meetings.
- Facilitate problem-solving when obstacles arise in order to ensure project deadlines are still met.
- Identify risks, mitigation plans, technical review, and budget strategies.
- Assist project teams in creating long- and short-term plans, including setting targets for milestones and adhering to deadlines
- Create, implement, and leverage project management documents such as Project Charters, Work Breakdown Structure, Gantt Charts, Responsibility Assignment Matrix (ex: RACI), Stakeholder Analysis, etc.
- Collaborate with project team members to facilitate good project management practices that includes (but is not limited to) scheduling kick-off and other project meetings; and maintaining good project and operational documentation related project plans, status reports, meeting agendas and notes, and follow-ups
- Assist project team on prioritizing, agreeing on, and delegating project tasks to appropriate team members best positioned to complete them
- Serve as a point of contact for teams when multiple departments are assigned to the same project to ensure team actions remain in synergy
- Communicate with stakeholders and funders to keep projects aligned with goals
- Perform quality control on the project throughout development to maintain the standards expected
- Collaborate and seek buy-in and input from project team members
- Regularly interface with Assistant Director and Technical Project Manager
- Perform other duties, such administrative and organizational tasks as needed.
Prevention Project Management Specialist Required Qualifications and Skills
- Ability to use tact and diplomacy to maintain effective working relationships while speaking with influence
- Strong organizational and project coordination skills
- Systems mindset
- Experience working within the Prevention field
- Experience with project management
- Suicide prevention, substance abuse, and/or mental health and wellness knowledge
- Experience running multiple projects simultaneously
Prevention Project Management Specialist Preferred Qualifications:
- Bachelors or associates degree
- Project management certification
- Agile or lean six sigma or similar efficiency process experience
- Supply chain management experience
- Suicide prevention and mental health certification(s) such ASIST (Applied Suicide Intervention Skills Training), QPR (Question, Persuade, and Refer), or MHFA (Mental Health First Aid)
Prevention Project Management Specialist Work Schedule:
- This position will primarily work Mondays through Fridays during the day, but may occasionally require working weekends during conferences
Prevention Project Management Specialist Physical Requirements:
- Work is primarily conducted in an office environment and requires the ability to sit or stand and work on a computer for long periods of time. Due to COVID-19, this position may be remote only. Telecommuting requires having a confidential workspace at home and meeting technology requirements.
- Pacific northwest location preferred.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.
EEO: Lines for Life strives to create a diverse, inclusive environment to better represent the communities that we serve. We are an equal opportunity employer.
All Lines for Life employees must be approved to work by the Oregon Department of Human Services’ Background Check Unit. Background checks are completed after a conditional offer of employment has been extended.
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