Operations Coordinator Assistant

The Office Operations Coordinator Assistant helps to oversee all office functions related to operational plant activities. With support from office staff, this role reports directly to the Plant Manager and serves as primary administrator for the plant operations. S/he must be adept at anticipating needs, taking initiative, problem solving, and coordination with the corporate office.

Purchase Order Controls

Coordinate with Plant Manager on purchases

Manage open purchase orders in Bellwether Purchase Order Software

Complete PO and Invoices in Bellwether

Provide 3-way match (PO, Packing Slip, Invoice) to Corp. share drive

Review account coding

Human Resource Coordination

Assist with human resources functions such as the pre-employment process, new hire onboarding, injury and accident reporting, time and attendance, communications and day to day employee support.

Participate on the plant safety committee

Raw Materials and Daily Reports

Receiving incoming raw materials with detail-oriented documentation

Reconciling Accounts Payable Clearing account following Day End

Update finished goods inventory (build assemblies)

Truck scale management

Month End Close

Support the finance department on all month end close procedures including but not limited to physical

inventory, accounts payable, and payroll

Shipping and Receiving

Receiving incoming shipments into the system and handling inbound documentation.

Signing trucks in and out of the plant recording necessary data and batching daily shipping paperwork as it relates to outbound shipments

Other Duties as Assigned

Complete required daily reports and distribute

Disperse mail to appropriate departments and ensure delivery of overnight packages

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