Operations Coordinator Assistant
- Expired: over a month ago. Applications are no longer accepted.
The Office Operations Coordinator Assistant helps to oversee all office functions related to operational plant activities. With support from office staff, this role reports directly to the Plant Manager and serves as primary administrator for the plant operations. S/he must be adept at anticipating needs, taking initiative, problem solving, and coordination with the corporate office.
Purchase Order Controls
Coordinate with Plant Manager on purchases
Manage open purchase orders in Bellwether Purchase Order Software
Complete PO and Invoices in Bellwether
Provide 3-way match (PO, Packing Slip, Invoice) to Corp. share drive
Review account coding
Human Resource Coordination
Assist with human resources functions such as the pre-employment process, new hire onboarding, injury and accident reporting, time and attendance, communications and day to day employee support.
Participate on the plant safety committee
Raw Materials and Daily Reports
Receiving incoming raw materials with detail-oriented documentation
Reconciling Accounts Payable Clearing account following Day End
Update finished goods inventory (build assemblies)
Truck scale management
Month End Close
Support the finance department on all month end close procedures including but not limited to physical
inventory, accounts payable, and payroll
Shipping and Receiving
Receiving incoming shipments into the system and handling inbound documentation.
Signing trucks in and out of the plant recording necessary data and batching daily shipping paperwork as it relates to outbound shipments
Other Duties as Assigned
Complete required daily reports and distribute
Disperse mail to appropriate departments and ensure delivery of overnight packages
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