Executive Administrative Assistant
- Expired: December 15, 2021. Applications are no longer accepted.
This Executive Assistant is responsible for providing comprehensive administrative support to a key Executive in our corporate office in Irvine. This dynamic position requires the ability to anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality. Essential Duties and Responsibilities: Manages Executive's calendar Arranges programs, events, or conferences by arranging for facilities and/or caterer, issuing information or invitations while keeping within budget Acts as custodian of corporate documents and records Prepares documents such as agendas, notices, minutes, and resolutions for corporate meetings.
(i.e., Board of Directors, Pacesetters, Shareholders, etc.) Transcribes meeting minutes, composes and prepares confidential correspondence, reports, and other corporate related documents Arranges travel plans and itineraries when needed Provides administrative support to Human Resources - external job ad postings, extending offer letters, coordinate drug screen for new hires Responsible for facilities management - schedules repairs for plumbing, a/c, janitorial, etc. and general maintenance of the office Attend all required meetings Follow company policies and procedures and all safety procedures and protocols Miscellaneous duties as required
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