Receptionist

This person will manage school communications and reception the Lawrence Family Development Charter School at the Academy for Early Academic Preparation, Lower and/or Upper School, greeting parents and visitors, ensuring that all sign-ins are completed, tracking students’ attendance, respond to all incoming calls, and set the tone for professionalism and welcoming for our school.

Responsibilities:

The Receptionist will manage the school’s reception area and:

• greet visitors, students, staff, and parents
• maintain all sign-in logs and forms required by school policies
• maintain front desk as a professional area
• answer telephone
• log technology Help-Desk requests
• take and record phone messages for classroom teachers and paraprofessionals
• work with the School Nurse, the Enrichment Coordinator, the Heads of School, and the Principal to contact parents in emergency situations
• assist the Administrative Assistant and the Parent Liaison as requested
• any other task as assigned by Head of School and/or Principal

Clerical duties include, but are not limited to:

• Microsoft Office skills and data entry into student data systems
• Filing, assist with mailings, sort mail
• maintain and update staff phone database
• make copies for overall distribution to staff, students, and parents
• maintain an inventory of school supplies/inform Administrative Assistant of supply needs
• maintain desk copy of all Purchase Orders for shipping verification
• receive school supplies and verify contents with packing list and Purchase Order
• assist with the collection of funds with the Enrichment Coordinator and Parent Liaison
• daily check and organization of building copiers
• Assist with translation for meetings with parents

Experience/Qualifications:

• professional, courteous attitude
• confidentiality in all matters
• bilingual - excellent communication and writing skills in English and Spanish
• computer proficiency using Microsoft Word and a database management system
• excellent organizational skills
• Associate’s Degree preferred and/or a minimum 2 years’ experience in office environment
• ability to stay focused in a busy environment

Reports to:  Head of School