Berkeley Lab's Computational Research Division has an opening for an Administrative Assistant III. Independently provide a comprehensive range of specialized administrative services and support to multiple departments or groups in the Computational Research Division.
What You Will Do:
Arrange travel, including prepare and file paperwork associated with travel authorization and travel expense authorizations. Act as an adviser to the department staff on LBNL Travel policies and procedures.
Work with procurement staff and utilize procurement tools to provide project procurement and financial reimbursement support for the department. Act as an adviser to the department staff on LBNL Procurement policies and procedures.
Schedule professional appointments, job interviews, and seminars for staff; remind staff of appointments and meetings. Plan meetings and workshops, including obtaining venues, catering, etc.
Utilize various programs (Microsoft Office and Google suite) on a PC or Mac to create, edit and store complex documents including correspondence, presentations, reports.
Interact with internal and external contacts at all levels to respond to inquiries, gather and provide information, coordinate and schedule activities such as meetings and travel arrangements including prepare and file paperwork associated with these activities.
Maintain office space setups, signage, phones, and charges by working with appropriate LBL operations personnel.
Maintain electronic and hardcopy filing systems as appropriate.
What Is Required:
A minimum of six years of specialized experience in an administrative role and demonstrated success providing a wide range of administrative support in a team setting.
Demonstrated skills in problem solving, working under pressure and multiple demands, handling multiple concurrent tasks, and attention to detail.