Wanted: Receptionist/Secretary/Legal Assistant/All Around Office Helper for small VERY (insanely) busy law office
About us: We are a hard-working, fast-paced, incredibly busy law office. We love to laugh and have fun but we work hard and strive to provide our clients with the best experience possible during a very stressful time in their lives.
About you: You are a people person and have excellent customer service skills. You are able to calm a frustrated or scared caller without getting upset or flustered. You are able to juggle multiple duties daily with frequent interruptions. You are a quick learner and are able to work well with others. You have great attention to detail. You can write a cover letter utilizing proper grammar. You have a car and are happy to make daily trips to the Courthouse for filing of pleadings. You are willing to pitch in and help out with any task at all, no matter how big or small. Legal experience preferred but willing to train the right candidate.
About the job: This position is critical to the function of the office. The person in this position is responsible for the following:
Answering incoming calls, many, many, many incoming calls, taking messages, assisting clients as able
Greeting clients and visitors-scheduled and surprise pop-ins
Accepting payment, providing receipts, entering payments into system
Opening all mail, scanning or sending copies of mail to clients, directing mail to appropriate staff, saving mail to client electronic and paper file
Receiving all faxes and checking for hearing dates, deadlines
Prepping files for Court
Assisting with exhibit preparation
Copying & filing
Court house filing-possibly daily
Keeping track of deadlines and keeping paralegals and attorney on task to meet these deadlines
Trash and recycling
Office errands as needed
Other duties as needed
If you’ve read this far and thought...”I would love this job!”, please reply to this post and send your resume, cover letter, and salary requirements. Please note that submissions that do not include all three items will not be considered. Your confidentiality will be maintained. Looking to hire quickly.