Office Coordinator / Administrative Assistant

Landmark Development Services Company is a leading real estate development firm with an opportunity for a highly organized, multi-tasking full-time Office Coordinator / Administrative Assistant in downtown Madison. This position provides a very important first impression for our company and we are looking for someone with a positive attitude, excellent people skills, and a general willingness to be a team player.

Responsibilities:

• Greet and assist onsite guests
• Answer and direct inbound telephone calls
• Develop and maintain organized filing systems
• Order office supplies and maintain office organization and cleanliness
• Draft correspondences and other documents
• Provide administrative support for various departments throughout the company
• Assist with creation and submission of timesheets and expense reports
• Assist with travel plans
• Oversee distribution of incoming and outgoing mail
• Provide support for special projects as they arise

The ideal candidate will have:

• One to two years of receptionist and/or administrative experience in a professional and fast-paced environment;
• Strong communication skills and a professional attitude;
• Ability to take direction, stay organized, meet deadlines, and give attention to detail with a high level of accuracy;
• Ability to multi-task and maintain productivity amid occasional interruptions;
• Strong skills with MS Office (Word, Excel, Outlook, PowerPoint) - Preference will be given to candidates with added experience in Adobe InDesign, Illustrator, and Photoshop;
• Outstanding listening skills – including the ability to inquire further to problem solve and anticipate customer needs;
• Ability and willingness to file, research, complete special projects, and seek processes/procedures to generate efficiency;
• Teamwork skills;
• Professional and welcoming phone presence;
• Ability and willingness to work occasional overtime as the need arises.