Office Coordinator / Accounting Assistant

Landmark Development Services Company is a leading real estate development firm with an opportunity for a highly organized, multi-tasking full-time Office Coordinator/ Administrative Assistant in downtown Madison.  This position provides a very important first impression for our company and we are looking for someone with a positive attitude, excellent people skills, and a general willingness to be a team player.

Responsibilities:

• Greet and assist on-site guests
• Answer and direct inbound telephone calls
• Oversee distribution of incoming and outgoing mail
• Maintain office organization and cleanliness
• Assisting CFO and Accounting Team with various administrative tasks
• Preparing and tracking of project contract documents and contract changes
• Receiving, sorting, and coding invoices
• Collecting, reviewing, and verifying staff timesheets and expense reports
• Processing weekly check runs
• Assisting with month-end closing procedures
• Assisting with project financial reporting
• Project and Accounting department filing
• Ordering and maintaining office supplies
• Maintain confidentiality of all financial data

The ideal candidate will have:

• An associates degree in Accounting, Finance or Business;
• Experience in the real estate or construction industry;
• One to two years of accounting or administrative assistant experience in a professional and fast-paced environment;
• Strong communication skills and professional attitude;
• The ability to stay organized, meet deadlines, give attention to detail, and take direction;
• Experience with MS Word and Windows programs (experience with Acumatica a plus, but not required).

Landmark Development offers competitive pay and an excellent benefits package.