Sales & Compliance Administrator/Receptionist

Reports to: VP Sales & Marketing Department: Sales

Shift: Day FLSA:

Job Summary:

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions:

BEVERAGE ALCOHOL COMPLIANCE

o Government Brand Registrations - Complete applications, submit to state(s), notify distributor upon approval.  Obtain State and National Brand registrations.

o Annual State License Alcohol Beverage Renewals – Product Label Renewals, Pricing Schedules, Permits and Licenses Review state renewals as they come due in the various States.

o Contracts / Letters of Appointment - Prepare distributor/broker contracts, appointment/termination letters. 

SALES DEPARTMENT RECORD KEEPING & DATA ENTRY 

o Promotional Spending - Record and track distributor & Laird spending in accounting system daily and prepare monthly and quarterly promotional spending reports.

o Sales Expense Accounting  Receive review and verify receipts for monthly sales expense reports.

RECEPTIONIST

o Answer and direct incoming calls

o Assist consumers with locating product and misc. inquiries

o Mail recipe pamphlet/cookbook requests

o Provide directions for truck drivers

ADDITIONAL RESPONSIBILTIES

o Manage Point of Sale materials

o Assemble, update supplier sales materials as needed

o Execute and ship POS as needed: product folders, bartender guides, cookbooks, keg hardware, etc.)

o Deliver outgoing mail to Lincroft post office (daily)

o File invoices - sales office

o Type occasional correspondence

Knowledge, Skills, and Abilities

o Positive congenial reception personality

o Strong computer skills, especially Microsoft Excel

o Excellent proofreading skills

o Good organizational and multi-tasking skills