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Medical Records Clerk - Full-Time

La Pine Community Health Center
La Pine, OR
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Full-Time, Medical Records Clerk is responsible for maintaining the security, confidentiality, completeness, and accuracy of the medical records of La Pine Community Health Center in accordance with policies and procedures and within the guidelines of the organization. 

Location: Onsite - La Pine Community Health Center - La Pine, OR

Schedules Offered: (40 hours per week)

Duties and Responsibilities

  • Follow HIPAA policies and laws.
  • Back up other departments, answer phones, assist the front desk as needed with special projects
  • Ability to communicate well with patients and other professional offices in person as well as on the phone
  • Verify that all releases of information take place in accordance with Oregon State law governing such releases. 
  • Purge records in accordance with policies and procedures and in accordance with acceptable retention requirements for the State of Oregon. 
  • Process all incoming and outgoing medical release forms with thorough documentation. 
  • Ability to prioritize work -flow and process urgent items timely and accurately.  
  • Process all Medical Records subpoenas with Chief Executive Officer and Chief Operation Officers’ approval. 
  • Function as the Custodian of Records for LCHC. 
  • Actively participate in the yearly review/revision of the medical records protocols as needed. 
  • Retrieve all faxes, date stamp, separate and distribute to appropriate department
  • Pick up daily back office work and distribute. 
  • Continuously assess for areas of improvement and develop plans and evaluation criteria for such. 
  • Keeps manager informed of problems or issues
  • Working knowledge of computer systems, copiers, fax machines and scanning technology 
  • Responsible for preparing and scanning and indexing all documents
  • Deceased patient record keeping in electronic medical records system
  • Closing referrals for solicited patient results
  • Perform other duties as assigned.

Benefits Eligible:   

  • Medical - $0 deductible & $0 premium for employee only coverage
  • Dental - $0 premium for employee only coverage
  • Vision - $0 premium for employee only coverage
  • Paid Vacation & Sick Leave
  • Eligible for Paid Holidays
  • 401K, Life Insurance, and much more!

Minimum Qualifications
Education:  High School Diploma or equivalent


  • Medical records experience preferred.   
  • Ability to work well with the front office personnel, clinical and provider staff
  • Thorough understanding of medical terminology
  • Must be a self-starter and be able to function with little or no supervision. 
  • Must possess a valid Driver’s License and automobile insurance to allow you to transport files to and from clinic to storage unit, as well as run clinic errands as needed. 

Equal Employment Opportunity Statement

La Pine Community Health Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.  La Pine Community Health Center complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, and leaves of absence, compensation, and training.


Per State & Federal regulations healthcare providers and healthcare staff working at the La Pine Community Health Center must provide their employer, contractor, or responsible party with either: 

  • Proof of vaccination showing they are fully vaccinated;
  • or Documentation of a medical or religious exception.


La Pine Community Health Center


La Pine, OR
97739 USA



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